Document Controller

Lonza America • Vacaville, CA

1d • Onsite

About The Position

The Document Controller is responsible for establishing and operating the project documentation management process in alignment with Lonza internal procedures. The role controls electronic and hard-copy documentation submitted by Lonza, external engineering, construction, and vendor teams, ensuring compliance with project numbering, filing, and retrieval principles and with submission requirements set out in the project RACI matrix.

The position maintains the project deliverables list, archives project documentation in both hard-copy and digital formats, reports on documentation progress, and escalates issues. It serves as the team's first point of contact for project documentation topics, supports project internal audits and deep dives, and collaborates with Global Engineering Project Controlling. Other document management duties may be assigned.

This is a fully onsite, 12+ month position in Vacaville, California. Relevant systems include SharePoint, Kneat, Unifier, Microsoft Office applications, and Procore.

Requirements

• 5–10 years of experience in CAPEX/document control; experience in pharma and on large-scale projects is preferred.
• Strong analytical skills.
• Ability to work independently and in a team-oriented environment.
• Ability to deal with ambiguity and adapt to shifting priorities and demands.
• Ability to effectively prioritize and execute tasks in a fast-paced environment.
• Strong written and oral communication skills.
• Excellent command of English.

Nice To Haves

• CAPEX/document control experience in pharma and on large-scale projects.
• IT skills and the ability to learn quickly and work comfortably with different software tools.
• Knowledge of additional languages.
• Experience with SharePoint, Kneat, Unifier, Microsoft Office applications, and Procore.

Responsibilities

• Set up the project documentation management process in alignment with Lonza internal procedures.
• Control electronic and hard-copy documentation submitted by Lonza, external engineering, construction, and vendor teams for compliance with project numbering, filing, and retrieval principles.
• Ensure project documentation is submitted according to the project RACI matrix.
• Maintain the project deliverables list and make changes required by the project team.
• Archive project documentation, including hard copies and digital files.
• Report on documentation progress and escalate issues.
• Serve as the first point of contact within the team for project documentation topics.
• Support project internal audits and deep dives.
• Support and collaborate with Global Engineering Project Controlling.
• Perform other document management duties as assigned.

Benefits

• Competitive compensation.
• Medical benefits.
• Dental benefits.
• Vision benefits.
• Retirement options.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed