Document Controller

Cementation USA • Sandy, UT

2d

About The Position

The Document Controller supports the engineering team in achieving client satisfaction by delivering “Best for Project” solutions for engineering projects. Reporting to the Engineering Project Delivery Manager, the role sets up, implements, and operates appropriately sized document management systems for engineering projects in Autodesk Docs and SharePoint, with flexibility to learn and adapt other database-driven systems. The position also supports engineering collaboration tools, document control processes, project records, and invoicing workflows.

Requirements

• Applicable post-secondary technician or technology diploma.
• At least 3 years of related experience, preferably in mining, engineering, or construction, with an emphasis on document control.
• Exceptional attention to detail and ability to review, organize, and maintain accurate documentation.
• Thorough understanding of document control processes and standards.
• Ability to prepare, format, proofread, and edit proposals and other documents.
• Ability to build and maintain effective working relationships with departments, business partners, and stakeholders.
• Excellent written and verbal communication skills.
• Ability to work both independently and as part of a team.
• Ability to prioritize workload, manage multiple projects, and meet deadlines and project milestones.
• Flexibility to accommodate engineering delivery schedules, project demands, and changing priorities.
• Initiative, self-motivation, and strong problem-solving skills.
• Strong work ethic, reliability, and a positive attitude toward teamwork and collaboration.
• Advanced proficiency with Microsoft Office software, including Word, Excel, PowerPoint, SharePoint, and Outlook.

Nice To Haves

• Working knowledge of ProjectWise, Autodesk Construction Cloud/Docs, and AutoCAD.
• Knowledge of JDE EnterpriseOne.

Responsibilities

• Comply with Cementation’s health and safety rules and regulations; identify and report hazards or infractions to the Health and Safety Department.
• Help ensure applicable safety codes and regulations are met through appropriate design and use of technology, and advocate for safe behavior.
• Prepare, distribute, and track transmittals for company documents.
• Work within Autodesk Docs and ProjectWise document management systems and assist with improvements.
• Administer engineering group collaboration tools, including Bluebeam and Teams.
• Administer engineering group document management protocols.
• Archive project-related documents.
• Prepare reports, memorandums, tracking logs, and other documents as assigned by the Engineering Project Delivery Manager and Engineering Project Managers.
• Maintain controlled documents and notify affected departments, external vendors, and suppliers when changes are made.
• Review drawings, change orders, specifications, and other documents for completeness and accuracy of issuance data.
• Resolve document discrepancies with document originators or engineering liaison personnel and compile required document changes.
• Manage review workflows for project-related and group-related documents.
• Create project invoices in coordination with the Project Controls Manager and distribute them for internal approval and to clients for payment.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree