Document Controller

Vertiv • Milano, TX

1d • €39,000 - €49,000

About The Position

Vertiv is seeking a Document Controller to join its team in Milan, Italy. The role manages the lifecycle of project and company documents, ensuring technical drawings, contracts, reports, and correspondence are accurately filed, version-controlled, and accessible to authorized teams. It uses document management software to upload or scan paper documents, retrieve documents for authorized personnel, and ensure storage complies with laws and regulations.

The Document Controller receives and registers documents, checks quality and compliance, maintains electronic document management systems (EDMS), controls versions, produces reports, assists with audits, and manages confidentiality and archiving. The role also involves communication with internal and external stakeholders, participating in business meetings, following Health and Safety guidelines, and ensuring activities comply with the Company International Trade Compliance certification program. Other duties may be assigned at the department manager’s discretion.

Key internal stakeholders include Sales, Service, Project Management, Factories, and Suppliers. Key external stakeholders include Clients, Consultants, Contractors, and End Users. The successful candidate is expected to embrace Vertiv’s core principles of Safety, Integrity, Respect, Teamwork, and Diversity & Inclusion, and its strategic priorities and behaviors.

The role is based in Milan, Italy. The anticipated gross annual salary range is €39,000–€49,000 for a full-time working week. Some roles may be eligible for variable compensation and benefits; applicable details will be provided during recruitment.

Requirements

• Fluency in English.
• Experience managing documents and EDMS platforms.
• Excellent written and verbal communication skills.
• Excellent customer service skills and a smart appearance.
• Excellent organizational and time-management skills.
• Attention to detail and ability to work under strong pressure.
• Self-motivated and able to operate with minimal supervision.
• Ability to multitask and take a flexible approach to work.
• Valid full driving license.

Nice To Haves

• University degree (preferred).

Responsibilities

• Receive, log, and assign unique identification codes to incoming and outgoing project documents, including blueprints, transmittals, and RFIs.
• Inspect documents for proper signatures, formatting, revision numbers, and adherence to standards and local regulations.
• Maintain electronic document management systems (EDMS), such as SharePoint, Asite, and Procore.
• Ensure teams use the latest approved document versions and archive obsolete files.
• Generate document status reports, transmittal logs, and overdue action lists for project managers, and assist during audits.
• Protect sensitive company data, manage access permissions, and handle long-term archiving.
• Communicate clearly in line with the business culture and develop mutually beneficial relationships across connected business departments, including effective communication with external stakeholders.
• Attend and actively participate in business meetings.
• Ensure regulatory and business-critical Health and Safety guidelines are followed.
• Manage and perform activities, tasks, and responsibilities related to International Trade Compliance in compliance with the Company ITC certification program.
• Perform other duties as assigned by the department manager to achieve business objectives.

Benefits

• Some roles may be eligible for benefits; a comprehensive overview of applicable benefits will be provided during the recruitment process.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed