T/A Document Control (Technician II)

ReCon Management Services•Sulphur, LA

4d•Onsite

About The Position

The Document Control Technician II supports a high-volume turnaround management group and project teams by managing technical documentation, maintaining revision control, and ensuring documents are issued, distributed, reviewed, and archived according to client requirements. The role compiles project packages at various stages of completion, coordinates with project managers and design leaders, and supports document needs within required schedules. Duties include scanning and emailing documents, maintaining electronic project files, and archiving completed projects. The position coordinates document quality review and routing, drawing distribution, vendor documentation, document turnover, transmittals, and client record archives. It checks drawings and documents for revisions, title blocks, logos, formatting, stamps, and signatures before issuance, and supports work-package creation, updates, and closeout; redline and drawing control; inspection documentation; and final turnover packages. The role also performs routine clerical and cross-training duties and may assist with gate-greet events. The position is in-plant. The schedule begins at 40 hours per week and increases to a 7/12 schedule closer to turnaround execution. Extended hours, nights, weekends, and mandatory overtime may be required during turnaround activity.

Requirements

High school diploma or GED, with additional specialized training or college coursework and at least six years of experience, or an equivalent combination of education and experience sufficient to perform the essential duties.
Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
Proficiency with electronic document management systems.
Strong organization and attention to detail.
Ability to multitask, understand customer requirements, retrieve information, and provide accurate, timely responses.
Clear and professional written and verbal communication skills.
Ability to manage large document volumes while maintaining revision control and file-naming standards.
Ability to edit and organize PDF files, including merging, bookmarking, stamping, securing, and organizing documents.
Ability to work effectively with multidisciplinary teams and multiple simultaneous requests.
Ability to follow site safety, security, and document-control procedures and handle confidential or sensitive information appropriately.
Reliable attendance and punctuality, particularly during turnaround.
Willingness to work extended hours, nights, and weekends during turnaround; mandatory overtime is required.
Professional appearance.
Ability to sit at a desk and operate a computer for extended periods.
Ability to stand; use hands and fingers; grip, handle, or feel; reach; climb or balance; stoop, kneel, crouch, or crawl; and talk and hear.
Ability to see with visual acuity and distinguish colors.
Ability to operate a motor vehicle and hold a valid driver's license.
Ability to lift and carry 15 pounds regularly and up to 25 pounds at times.

Nice To Haves

Experience in document control, administrative support, or technical clerical work.
Experience in a refinery, petrochemical, industrial, engineering, or construction environment.
Familiarity with turnaround documentation, work packages, drawings, QA/QC records, or similar technical files.
Prior experience supporting multidisciplinary operations, maintenance, inspection, engineering, and contractor teams.
SAP experience.
Basic understanding of engineering documents and procedures.
Experience with Adobe Acrobat and database applications.

Responsibilities

Compile project packages, including transmittals, copies, and distribution materials, for projects at various stages of completion.
Coordinate with project managers and project design leaders to meet project document needs and schedules.
Issue documentation according to client requirements and scan and email required documents to clients.
Develop, maintain, and archive electronic project files.
Update document formatting to meet current requirements.
Manage quality review cycles for work packages, documents, records, and procedures.
Coordinate drawing distribution, document check-in/check-out, vendor documentation, and document turnover procedures with clients.
Act as the single point of contact for client drawing numbers and return of client record archives.
Issue letters of transmittal for documents and drawings sent to clients.
Check drawings before issuance for revisions, title blocks, logos, and other details.
Coordinate document control and identify errors.
Coordinate with project managers to ensure packages and documents are stamped and signed according to client procedures.
Facilitate the document review process.
Scan and copy full-size drawings.
Support work-package creation, updates, and closeout; redline and drawing control; vendor data and inspection documentation; and turnover package organization.
Maintain structured folders, logs, master files, and audit-ready documentation.
Prioritize and follow up on competing requests, escalating missing, late, or incorrect documentation when needed.
Coordinate and/or assist with gate-greet events.
Perform routine clerical duties, cross-training functions, and other assigned job-related duties.