Document Control Specialist

Stanley Consultants • Minneapolis, MN

46d • $63,500 - $78,725 • Hybrid

About The Position

Stanley Consultants is currently looking for a Document Control Specialist. This position manages project electronic documentation and facilitates design review process.

Requirements

• BS in information management field or equivalent work experience required
• 5+ years of experience supporting/maintaining electronic document management systems
• Experience with maintaining/managing document metadata tags, naming conventions, document retention policies, and other aspects as current document management solutions
• Experience developing file categories and indexing structures for a wide variety of materials (both hardcopy and electronic) under a comprehensive records management system
• Detail oriented with strong affection toward consistency and persistence in maintaining quality control standards and conventions

Responsibilities

• Provide guidance and training on document control processes to the Project Management Team members
• Maintain document repositories (Project Wise, Client PMIS systems and hardcopy files) to verify that documents are filed correctly and in accordance with business, legal, and regulatory requirements
• Perform quality reviews to verify that documents are filed in accordance with the established document control conventions, processes and data structure requirements
• Support project staff in project closeout documentation
• Manage final and published documents as Project records and in accordance with business, legal and regulatory requirements.
• Workflow processes and document storage
• Maintains the Project Document Control Plan and provides guidance and training on document control processes to the project team members
• Support from end users on document filing in electronic systems
• Performs document loading functions in support of the project teams
• Manage and control the various document processes and logs for the project(s)
• Address questions/issues from end users

Benefits

• Paid Time Away
• numerous paid holidays
• generous paid time off (PTO)
• parental leave
• professional development leave
• Health Insurance
• medical
• dental
• vision
• FSA
• HSA
• Doctor On Demand
• wellness reimbursement
• mental health resources
• Financial Health
• life insurance
• short- and long-term disability insurance
• identity theft protection
• Professional Growth
• tuition assistance
• professional society membership
• Financial Rewards
• company stock ownership
• generous 401K match
• incentive compensation
• profit-sharing contributions to retirement 401K plans

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree