Document Control Specialist

Hill international • Houston, TX

3d • Onsite

About The Position

Hill International is seeking a Document Control Specialist to support project and administrative document control in Houston, Texas. The role maintains, organizes, stores, retrieves, tracks, and distributes documents while ensuring accurate version control, revision history, status, metadata, and compliance with applicable requirements. The specialist works with project teams, consultants, clients, internal teams, and external stakeholders to clarify and meet document requirements; responds to inquiries and resolves discrepancies; and supports file migrations, audits, onboarding, training, and other document management and administrative activities. The role also performs quality-control reviews and additional duties as assigned to support team objectives and professional development.

The position must be performed on-site in Houston, Texas. An associate or bachelor's degree in a relevant field is preferred, as is five or more years of construction project management experience. Hill's comprehensive benefits may vary depending on employment status.

Requirements

• Strong understanding of document control principles, versioning, and records management.
• Proficiency with document management systems and Microsoft Office, including Excel, Word, Outlook, and PPTX.
• High attention to detail and strong organizational skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to follow Standard Operating Procedures (SOPs).
• Effective verbal and written communication skills.
• Must be able to work on-site in Houston, Texas.

Nice To Haves

• Associate or bachelor's degree in a relevant field.
• Five or more years of construction project management experience.

Responsibilities

• Maintain, organize, store, and retrieve project and administrative documents.
• Assist with file migrations and audits and perform administrative tasks as needed.
• Maintain accurate version control, revision history, and document status.
• Distribute documents to internal teams and external stakeholders accurately and on time.
• Monitor document compliance with contractual, regulatory, and quality requirements.
• Coordinate with project teams, consultants, and clients to clarify and meet document requirements.
• Respond to document-related inquiries and resolve discrepancies.
• Support onboarding and training of project staff on document control processes.
• Perform quality-control reviews of project documents for accuracy, completeness, and compliance with established procedures.
• Maintain accurate, up-to-date document logs, registers, and tracking records.
• Apply appropriate metadata to project documents to support classification, organization, tracking, and retrieval.
• Support document management and administrative activities to meet project and team requirements.
• Perform additional duties as assigned to support team objectives and expand professional knowledge, skills, and capabilities.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Employer-paid life insurance
• Employer-paid Accidental Death & Dismemberment insurance
• Business Travel Accident Insurance
• Short-Term Disability
• Long-Term Disability
• Flexible Spending Account
• Health Savings Account
• Dependent Care Flexible Spending Account
• Commuter Benefits
• Legal Assistance
• Identity Theft Protection
• Pet Insurance
• Auto & Home Insurance
• Critical Illness Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Voluntary Life & Accidental Death & Dismemberment Insurance
• Paid Time Off (PTO)
• Holidays
• 401(k) Retirement Savings Plan
• Employee Referral Program
• Professional Certification Incentive Program
• Hill University Learning and Development
• Tuition Reimbursement
• EAP
• Years of Service Awards Program

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed