Document Control Specialist

Deterrence Defense, Inc. • Fremont, CA

25d • $85,000 - $115,000 • Onsite

About The Position

The Document Control Specialist owns the lifecycle of program documentation for the deployment of automated production equipment at a partner manufacturing site. This includes managing equipment drawings and specifications, vendor submittals, FAT/SAT records, commissioning packages, O&M manuals, and turnover documentation. The role is responsible for maintaining the accuracy and completeness of the document management system, ensuring review and approval workflows are completed on schedule, and serving as the primary point of contact for internal teams, vendors, and the partner site regarding document status. The ideal candidate will have experience managing document control for large industrial or EPC projects and a strong commitment to data integrity.

Requirements

• 5+ years of document control experience on industrial, manufacturing, EPC, or large capital projects.
• Proficiency with an EDMS platform (SharePoint, Aconex, OpenText, Procore, or equivalent) and advanced MS Office.
• Demonstrated ability to maintain data integrity across large document sets and multiple contributors.
• Working understanding of engineering drawing conventions, revision control, and submittal/transmittal processes.
• Exceptional organization and attention to detail.
• Clear written communication skills.
• Ability to work on-site in Fremont, CA.
• Must be a U.S. person as defined in 22 CFR 120.62 (U.S. citizen, lawful permanent resident, or protected individual) or be eligible to obtain any required authorization for ITAR/EAR access.

Nice To Haves

• Experience with CAD data management or PDM/PLM systems (SolidWorks PDM, Windchill, Teamcenter) if the CAD library scope applies.
• Basic scripting or automation skills (PowerShell, VBA, Power Automate).
• Experience supporting ITAR or export-controlled documentation handling.
• Experience in defense, aerospace, energy, or refinery environments.

Responsibilities

• Process incoming and outgoing documents according to standards, including numbering, revision control, formatting, cover sheets, and metadata.
• Administer the electronic document management system, including maintaining folder structures, placeholders, distribution matrix, and access controls.
• Initiate, track, and expedite review and approval cycles for drawings, specifications, vendor submittals, and procedures, reporting open items and aging weekly.
• Assemble and maintain document packages for design releases, FAT, SAT, commissioning, and final turnover to the partner site.
• Control vendor documentation, including submittal registers, transmittals, and as-built reconciliation.
• Maintain logs and reports on document status across multiple equipment lines and vendors.
• Optional scope: manage the engineering CAD library, including part and assembly numbering, revision control, template management, and model/drawing release, in coordination with design engineering.
• Train engineers, vendors, and partner staff on document procedures and audit compliance.
• Support records required for customer, quality, and regulatory audits.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k)
• Paid time off
• Employee stock options

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed