Document Control Specialist

Modular Power Solutions • McKinney, TX

19d

About The Position

The Document Control Specialist collects, maintains, and distributes project documents and assists staff at all levels on a project. The position performs administrative and document-control work, including managing project records, correspondence, compliance reporting, filing systems, and project documentation. It also supports project reporting and administration, tracks the resolution of RFIs, submittals, and change orders, and works with the Construction Management Team to prepare monthly reports. The role includes archiving project records and maintaining their documentation. Duties may vary according to the position’s role within the business unit, and additional duties may be assigned.

Requirements

• Associate degree in Business Management or a related discipline, or a combination of education, training, and relevant experience.
• Minimum of 1 year of previous document control experience; construction environment experience preferred.
• Computer, filing, and 10-key skills.
• Attention to detail; strong analytical skills favored.
• Discretion and interpersonal skills to handle sensitive and confidential matters and documentation.
• Proficiency with computers and Microsoft Office, including Outlook, Word, and Excel.
• Ability to prioritize and manage multiple tasks and changing priorities.
• Ability to work under pressure and adapt to changing requirements with a positive attitude.
• Oral and written communication skills appropriate for the position.
• Self-motivation, proactivity, and ability to work effectively as a team player.
• Ability to interact effectively and professionally with employees at all levels, vendors, clients, and others.

Nice To Haves

• Previous document control experience in a construction environment.
• Experience with Oracle.
• Strong analytical skills.

Responsibilities

• Perform administrative functions such as filing, maintaining correspondence logs, processing incoming and outgoing correspondence and transmittals in hard-copy files and electronic databases, recording and storing photographs, and scheduling meetings.
• Manage documentation, compliance reporting, and development of filing systems.
• Assist with preparing reports and PowerPoint presentations, updating project administrative procedures, and maintaining project manuals and libraries.
• Track and manage resolution of RFIs, submittals, and change orders.
• Review, log, and act upon incoming and outgoing project documents.
• Enter daily project information into the computer system.
• Work with the Construction Management Team to prepare and submit monthly reports.
• Archive project records and maintain their record keeping.

Benefits

• Employee Stock Ownership Plan (ESOP)
• 401(k)
• Annual bonus program based on performance, profitability, and achievement
• 17 PTO days per year
• 10 paid holidays
• Medical insurance
• Dental insurance
• Vision insurance
• Term life, AD&D, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans for health and dependent care
• Charitable giving match through the Rosendin Foundation

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree