Document Control Specialist, Print & Ship - Conrtactor (On-site)

Aspirion • Lakeland, FL

3d • Onsite

About The Position

Aspirion is hiring a Staff Assistant for its Print & Ship team. The role supports daily department operations by printing, organizing, packaging, labeling, and shipping documents and other items, while maintaining accurate inventory and timely mailing. The position also handles incoming mail, scanning and filing, records tracking information on accounts, and orders mailing supplies. It requires careful handling of sensitive documents in accordance with HIPAA requirements and maintaining a clean, safe, and organized workspace. This is an indefinite contract role with no predetermined end date, expected to continue based on ongoing business needs. The role is on-site at Aspirion’s Lakeland, Florida office and requires the ability to lift up to 50 pounds.

Requirements

• High school education or GED.
• Ability to work on-site at the Lakeland, Florida office.
• Ability to lift up to 50 pounds.
• Proficiency in Microsoft Word and Excel.
• Strong attention to detail and ability to produce clear, concise, grammatically correct routine business correspondence.
• Ability to stay organized, problem-solve, prioritize duties, and follow assigned tasks through to completion.
• Ability to handle sensitive information in accordance with HIPAA and other applicable compliance obligations.

Nice To Haves

• Healthcare knowledge.
• Professional office experience.

Responsibilities

• Print, organize, and prepare documents for shipping.
• Prepare, package, and label items for delivery accurately and efficiently.
• Maintain an organized inventory of printing and shipping supplies and materials.
• Operate copiers, printers, scanners, and packing tools.
• Manage daily inventory and ensure items are mailed on time.
• Maintain a clean, organized, and safe workspace.
• Enter tracking information in accounts.
• Order mailing supplies through the USPS website.
• Handle incoming mail, scan documents, and file them.
• Ensure HIPAA-compliant printing, documenting, storing, and shredding of sensitive documents.
• Adhere to applicable compliance policies and procedures, protect confidential patient information, complete required training, and notify management of compliance concerns or incidents.

What This Job Offers

• Education Level: High school or GED