Document Control Specialist

Hill international•Washington, DC

6h•Remote

About The Position

Hill International is seeking a Document Control Specialist to assist project(s) in Washington, D.C. This position will support project teams and clients in maintaining project records & contract documents and providing additional assistance, as needed.

Requirements

2-5 years’ experience in an administrative role
Excellent interpersonal communication and organizational skills; ability to communicate with various levels of company staff and management
Ability to work independently in a remote setting

Nice To Haves

Four-year college degree is preferred

Responsibilities

Responsible for retrieving and organizing contract documents, as required, using the client’s electronic project management system utilizing established procedures & protocols
Responsible for downloading, assembling, filing, and distributing project documents to include (but not limited to) change order notices, proposals, inspection reports, commissioning documents, compliance reports, and any document submitted utilizing client’s electronic project management platform
Distributes ad hoc reports to internal and external customers, as requested
Responsible for maintaining Hill’s internal project folders
Prepare and issue client invoices in accordance with contract terms
Serve as contact for clients on collection of accounts receivable
Tracks meeting minutes, arranges meeting schedules, provides support for tracking risks, issues, and action items
Complies with data integrity and security policies
Other administrative duties as assigned