Document Control Specialist

Sundt • Charlotte, NC

15h

About The Position

The Document Control Specialist generally manages documentation for assigned projects and serves as the key resource for documentation and records management at the site. The work is performed under general supervision. The role maintains project design and construction records in both electronic and physical formats, supports document retrieval and reproduction, and helps ensure document-management processes and records comply with requirements.

This is a safety-sensitive position. The job description may change at any time and may include other duties as assigned.

Requirements

• 3–5 years of previous support experience.
• Detail-oriented, with excellent organizational skills and the ability to multitask.
• Proficiency with Microsoft Office, particularly Word, Excel, and Outlook.
• High school diploma or equivalent working knowledge/experience.
• Strong written and verbal interpersonal and communication skills and a professional demeanor.
• Ability to comply with all safety standards and procedures.

Nice To Haves

• Experience with Contract Manager or another contract management tool.
• Familiarity with Prolog, ERP systems, and other related project management software.
• Associate's degree.

Responsibilities

• Prepare documents for scanning, including removing staples and paper clips.
• Handle document retrieval requests and assist with document reproduction.
• Maintain master project, drawing, and specification files as the repository for design and construction documents.
• Maintain transmittal logs and records and ensure compliance.
• Organize, prepare, and box inactive records for archives, storage, retention, or destruction.
• Maintain project electronic and physical library records.
• Serve as the main contact for file maintenance, quality control, and retrieval of physical files within the central library.
• Support and maintain the operation of the Electronic Management and Physical File Structure Systems.

Benefits

• Market-competitive salary paid weekly.
• Bonus eligibility based on company, group, and individual performance.
• Employee Stock Ownership Plan and 401(k).
• Industry-leading health coverage starting the first day.
• Flexible Time Off (FTO).
• Medical, Health Savings, and wellness credits.
• Flexible Spending Accounts.
• Employee Assistance Program.
• Workplace Wellness Programs.
• Mental Health Program.
• Life and disability insurance.
• Employee-owner perks.
• Educational assistance.
• Sundt Foundation charitable employee-owner program.
• Training focused on personal and professional growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED