Document Control Specialist

Allnorth Consultants Limited • Kelowna, BC

68d

About The Position

Allnorth is a multi-disciplinary engineering, project delivery, and construction
services company. We provide smart and practical project solutions to clients in
the metals and minerals, energy and renewables, fiber and chemicals, and
infrastructure sectors. With offices across Canada, and into the US, we continue
to grow!

Our team is our most valuable asset, and a triple bottom line (TBL) philosophy
is at the heart of our business. It takes a talented, motivated and empowered
team to delight our clients, driving profitability for all parties. When it
comes to guiding principles, safety is part of our DNA, we are committed to
building and nurturing Indigenous relationships, we support our communities, and
we recognize the importance of environmental stewardship.

We are currently seeking a Document Control Specialist who is eager to continue
their career with our fast-paced, growing company while working alongside
multiple divisions to deliver quality documentation to our outstanding clients.
The successful candidate will report directly to the Document Control Group Lead
and is accountable to Project Managers for meeting scheduled deadlines. The
Location is flexible.

Requirements

• A Minimum of 4 to 8 years of relevant experience in Document Control.
• Strong knowledge of EDMS and Collaboration software applications.
• Strong working knowledge of Microsoft Office suite and Adobe Acrobat Professional.
• Thorough knowledge and understanding of Vendor and Engineering documentation as well as related technical terminology.
• Excellent communication skills (both verbal and written).
• Service driven and customer focused.
• Self-motivated with a strong work ethic.
• Excellent organizational and coordination skills. Ability to adapt to tight deadlines, heavy workloads, and frequent changes in priorities.

Nice To Haves

• A technical diploma in records management or equivalent would be nice but not required.

Responsibilities

• Provide routine quality checks on all outgoing documentation in accordance with established procedures.
• Adhere to Client specifications and requirements as required.
• Expedite the review and approval of engineering deliverables and vendor documentation.
• Transmittal creating and document submittals to clients and vendors.
• Assign numbers to all deliverables.
• Scan, save and file documents/drawings in Document Management System.
• File and Distribute information in accordance with approved processes and procedures.
• Perform regular quality audits of project document control functions to ensure consistent and effective service to the project.
• Respond to internal and external drawing and document requests.
• Effective and timely turnover as well as archiving of project records.
• Other administrative tasks as required.

Benefits

• Work schedule and location are flexible, allowing for better work-life balance.
• Comprehensive benefits package includes extended health and dental coverage, and RRSP matching.
• Employee Assistance Program for team members and their families.
• A culture of respect and inclusivity fosters long term relationships and a team atmosphere.
• Professional development and growth opportunities (e.g. New and Young Worker Mentorship program).
• Team Member Referral Program.
• A paid “Volunteer Day” away from work to support the community.
• Monthly “Lunch & Learn” sessions.
• Opportunities to bond with other team members, have fun and make a difference through involvement in social and safety committees, as well as fundraising and community support initiatives (e.g. Movember, Pi Day, Food Banks, Women’s Shelters, Ronald McDonald House, Earth Day clean ups, etc.).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees