Document Control Specialist

Garden Savings Federal Credit Union • Parsippany-Troy Hills, NJ

3d • $20 - $23 • Onsite

About The Position

The Document Control Specialist manages and maintains the integrity of financial and motor vehicle documentation. The role ensures documents are accurately recorded, securely stored, and readily retrievable in support of organizational requirements and internal policies. The specialist works with various departments to facilitate information flow and maintain control of paper and electronic documents, helping mitigate risks associated with document mismanagement and support audit readiness. The position contributes to operational efficiency through a reliable, organized document management system. This is a full-time position in Parsippany, NJ.

Requirements

• High school diploma or GED equivalent.
• Ability to assist members in a warm and professional manner.
• Strong written and verbal communication skills.
• Team-player attitude, courtesy, and ability to provide conflict resolution.
• Professional maturity and pleasant, patient phone etiquette.
• Ability to apply common-sense understanding to follow instructions, make decisions, and solve problems.
• Detail orientation and ability to multitask while maintaining accuracy.
• Ability to complete tasks with urgency and meet deadlines.
• Excellent computer skills in the Microsoft Office environment and job-related software programs.
• High integrity, confidentiality, and a strong work ethic.
• Regular in-person attendance is required.
• Ability to move around the building and travel to other branches, off-site training, or meetings as needed.
• Ability to use office equipment such as a computer, telephone, copier, and stamp machine.
• Ability to sit or stand for prolonged periods.
• Vision corrected to within normal limits.
• Ability to listen, hear, and understand members by phone.

Nice To Haves

• Conversational bilingual ability is strongly preferred.

Responsibilities

• Record, securely store, and maintain financial and motor vehicle documents so they remain accurate and retrievable.
• Collaborate with various departments to facilitate information flow and control paper and electronic documents.
• Support audit readiness and help mitigate risks associated with document mismanagement.
• Assist members in a warm and professional manner.
• Complete tasks accurately and meet deadlines.
• Maintain confidentiality and comply with organizational Core Values.
• Proactively develop skills and knowledge of credit union laws and regulations, and complete required training.
• Attend in person regularly.

Benefits

• 401(k) with company match
• Medical/RX coverage
• Dental insurance
• Vision insurance
• Flexible spending account
• Flexible dependent care account
• Life insurance
• Paid sick time
• Paid vacation
• Paid holidays
• Referral bonus program
• Paid volunteer day
• Paid birthday
• Paid training
• Tuition reimbursement
• Employee assistance program
• Employee discounts

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED