Document Control Specialist

Garden Savings Federal Credit Union • Parsippany-Troy Hills, NJ

11d • $20 - $23 • Onsite

About The Position

The Document Control Specialist plays a critical role in managing and maintaining the integrity of financial and motor vehicle documentation within the organization. This position ensures all documents are accurately recorded, securely stored, and easily retrievable to support requirements and internal policies. The specialist will collaborate closely with various departments to facilitate the smooth flow of information and maintain control of key paper or electronic documents. The role helps mitigate risks associated with document mismanagement and supports audit readiness. Ultimately, the Document Control Specialist contributes to operational efficiency by maintaining a reliable and organized document management system.

Requirements

• High School Diploma or GED equivalent
• Ability to assist members in a warm and professional manner.
• Strong written and verbal communication skills
• Team player with a courteous attitude and ability to provide conflict resolutions.
• Possesses professional maturity with a pleasant and patient phone etiquette.
• Act in accordance with Core Values – Passion, Respect, Ownership, Members First, Integrity and Education.
• Apply common sense understanding to carry out instructions, make decisions and solve problems.
• Detail oriented with an ability to multi-task while maintaining a high degree of accuracy.
• Completes task with a sense of urgency to meet all deadlines.
• Excellent computer skills in Microsoft (MS Office) environment and all job-related software programs.
• Maintaining a high level of integrity, confidentiality, and a strong work ethic is required.
• Proactively improve or acquire new skills, increase knowledge of credit union laws and regulations, as well as complete required training in a timely manner.
• Regular in person attendance is required.

Nice To Haves

• Bilingual conversationalist strongly preferred.

Responsibilities

• Manage and maintain the integrity of financial and motor vehicle documentation.
• Ensure all documents are accurately recorded, securely stored, and easily retrievable.
• Collaborate with various departments to facilitate the smooth flow of information.
• Maintain control of key paper or electronic documents.
• Mitigate risks associated with document mismanagement.
• Support audit readiness.
• Contribute to operational efficiency by maintaining a reliable and organized document management system.

Benefits

• 401(k) with Company Match
• Medical/RX
• Dental
• Vision
• Flexible Spending Account
• Flexible Dependent Care Account
• Life insurance
• Paid Sick Time
• Paid Vacation
• Paid Holidays
• Referral Bonus Program
• Paid Volunteer Day
• Paid Birthday
• Paid Training
• Tuition reimbursement
• Employee Assistance Program
• Employee Discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED