Document Control Specialist II

Hargrove and Associates•Baton Rouge, LA

1d•Onsite

About The Position

This role is responsible for document management for projects and personnel, performed under general supervision. Primary responsibilities include managing electronic files for distribution, which may involve converting between software packages, printing, scanning, and copying using Newforma Project Center. The role also involves researching files and records, responding to client requests, generating activity reports for project managers, and assisting project managers with administrative tasks.

Requirements

High School Diploma or equivalent
5+ years of relevant industrial experience in document control and administration
Knowledge and application of company standards
Knowledge of engineering document control standards
Knowledge and understanding of construction plans and diagrams
Knowledge of large-scale scanner and plotter operation
Ability to organize effectively
Extreme attention to detail
Excellent listening and communication skills, both verbal and written
Proficient in the use of Microsoft Word, Excel, Access, Outlook, Web Collaboration Tools and Adobe Acrobat
Exceptional customer service skills and ability to comply with client procedures
Ability to sit, stand, or walk for long periods of time
Authorized to work in the United States

Nice To Haves

Advanced coursework
Newforma software experience preferred

Responsibilities

Document management of electronic files for distribution
Converting between different software packages, printing, scanning and/or copying
Using Newforma Project Center
Researching files and records to locate appropriate documents
Responding to client requests
Generating activity reports
Assisting project managers with administrative tasks