Document Control Specialist

Oats Overnight Jobs • West Chester Township, OH

2d • Onsite

About The Position

Oats Overnight is on a mission to build a generational CPG brand. Since 2016, our high-protein, drinkable oatmeal has reached over a million customers through direct-to-consumer, and we’re now scaling with all major nationwide retail and club partners. Our goal: become a household brand by leveraging speed, storytelling, and strategy. We are vertically integrated: we develop, manufacture, and fulfill everything in-house. This operational control allows us to engage customers directly into the R&D process, an initiative where we were first-to-market in CPG. It also makes our brand tangible and real: our factory, our team, and our product pipeline are all part of the narrative. This is an exciting stage—we are emerging as a significant omni-channel brand and launching new products to capture significant market share across verticals. We want you to help us get there. Every teammate here has equity because we’re building something big, and everyone plays an important role. If you’re excited about building a brand that does things differently, this is that opportunity.

Requirements

• 2–4 years of experience in document administration, preferably in a regulated industry such as food manufacturing, pharmaceuticals, medical devices, or manufacturing.
• Strong understanding of quality management systems, document control principles, and regulatory compliance (e.g., ISO standards, FDA regulations, 21 CFR Part 117 preferred).
• Competency in complex reading, writing, and proofreading of technical documentation.
• Exceptional attention to detail and a high level of accuracy in reviewing, updating, and maintaining documentation.
• Excellent organizational and prioritization skills to manage multiple tasks and meet deadlines effectively.
• Strong written and oral training skills with the ability to communicate, train, and draft training materials.
• Advanced knowledge of standard office equipment and strong proficiency with Google Suite and Microsoft Word.
• Ability to handle sensitive and confidential situations and materials.
• Conscientious, reliable, and collaborative team player.
• Flexible, willing, and quick to learn new processes, technology, and ways of thinking.
• A relentless drive to get things done.

Responsibilities

• Establish and maintain effective document control processes to ensure accurate and controlled distribution of quality and regulated documentation, including policies, procedures, work instructions, specifications, and templates.
• Execute all change management requests and follow through to project completion.
• Review and evaluate quality documentation for accuracy, consistency, and compliance with established standards and regulations.
• Collaborate with subject matter experts to revise and improve documents.
• Establish and maintain a centralized system for storage, retrieval, and archiving of quality documents.
• Conduct the approved GMP Monthly training program in Ohio.
• Oversee the training management system to ensure training is completed in a timely manner during onboarding or after document revisions.
• Ensure document version control and maintain an audit trail of changes.
• Facilitate training programs and workshops to promote awareness of change management requirements among employees.
• Communicate documentation updates and changes to relevant stakeholders.
• Conduct regular documentation audits in partnership with the Quality Manager and Quality Assurance team to ensure compliance with internal and regulatory requirements.
• Work closely with cross-functional teams, including Quality Assurance, Regulatory Affairs, and Operations, to align processes and support integration of quality documentation.
• Collaborate with other departments to identify and address food safety risks throughout the production process.
• Support product quality and food safety, ensuring hygiene conditions are maintained in the plant.
• Ensure compliance with Good Manufacturing Practices and promote food safety throughout the facility.
• Other duties as assigned.

Benefits

• Medical
• Dental
• Vision
• 401k
• Parental Leave
• 4 Weeks of paid time off
• Weekly Pay
• Stock options
• Free, delicious oatmeal

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed