Document Control & Review Specialist

EnVision Consultants Ltd. • Newmarket, ON

33d • Hybrid

About The Position

Envision Consultants Ltd. is looking for a bright, motivated, team-oriented person to join our organization as a Document Control & Review Specialist. Ideal candidates will be motivated to work with a growing, fast-paced team, possessing excellent verbal and written communications skills, problem solving skills, and the ability to manage internal and external relationships. The position comes with the opportunity to work very closely with highly experienced professionals who enjoy mentoring and are looking to assist in your career growth.

About EnVision:
EnVision was founded by the desire to return to the basics of consulting. Our goal is to simplify our clients’ experience by providing practical solutions with our industry-leading technical expertise. We are a multidisciplinary team with a focus on infrastructure and geo-environmental related services.

Our team of professional engineers, scientists, technologists, and support staff bring decades of experience and knowledge for a wide range of end markets. From development to large scale infrastructure projects, our team is ready to provide a full lifecycle consulting experience. We strive to work with our clients to achieve their goals - on time, and on budget. Our goal is to develop long-lasting relationships with our clients and partners to achieve the best possible outcome.

Requirements

• Certified Microsoft Office Specialist (MOS): Word Associate (Office 2019) or later or Microsoft Office Specialist (MOS): Word Expert (Office 2019) or later
• Diploma/degree in Business Administration, Communications, English, or related field
• Advanced Microsoft application skills (Word, Excel, PowerPoint), including MS Word features such as templates, styles, and macros
• Strong attention to detail and excellent proofreading skills
• Ability to work independently and manage multiple projects simultaneously, taking ownership of delegated tasks
• Strong written and oral communication skills
• Excellent organizational skills (record keeping, time management)
• Excellent problem-solving skills

Responsibilities

• Working with different teams to gather information required to create or update documents, including processing letters, client correspondence, and presentations.
• Support proposal preparation by coordinating inputs, formatting and assembling proposal documents, preparing and/or modifying CVs, and ensuring consistency, completeness, and compliance with proposal requirements.
• Coordinating company certification initiatives, including review of submission requirements and compilation of documentation, and liaising with technical teams and relevant agencies.
• Ensuring documents follow established templates, formatting guidelines, and style guides. Reviewing, proofreading, and editing documents for accuracy and completeness.
• Providing training to staff on how to access and use the document management system and troubleshoot/resolve issues related to document formatting and functionality.
• Controlling access to sensitive documents and ensuring confidentiality, including familiarity with sensitivity labels.
• Coordinating with subcontractors and clients when required.
• Adhering to EnVision's document completion policy, and refine as necessary.
• Other duties as required.

Benefits

• Competitive compensation
• Employer paid benefits
• RRSP matching
• Opportunities for growth and mentorship
• A positive work environment and culture, including social events and training sessions covering a wide variety of topics for the entire team
• Employee Assistance Program
• Flexible work arrangements and schedules

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree