Document Control Rep III

BAE Systems • Endicott, NY

6d

About The Position

BAE Systems is seeking an entry-level JAMA Suite Assistant to serve as a primary administrator for the JAMA requirements-management environment. This role supports engineering and manufacturing teams across Endicott, NY, and Fort Wayne, IN, and performs software configuration-management functions such as version-control governance, build generation, and baseline control for aerospace control-electronics programs.

Requirements

• Ability to exercise discretion and independent judgment while following policies, procedures, and regulations.
• Strong verbal and written communication skills.
• Effective interpersonal skills for interfacing with internal teams, customers, suppliers, and auditors.
• Proficiency with tools used for preparing reports, documents, product structures, and engineering changes.
• Ability to learn new systems quickly and work in a fast-paced, multi-project environment.
• Ability to analyze, evaluate, develop, and implement processes within schedule and budget constraints.
• Working knowledge of hardware and software configuration-management tools, standards, and best practices.
• Experience with Bitbucket, IBM DOORS, IBM Synergy, JAMA, Jira, and Windchill.
• Familiarity with Razor, UNIX, and VAX environments.
• Knowledge of basic coding (Python, C++, or similar) and generative AI tools such as Codium for coding.
• Understanding of hardware, software, and firmware configuration-management principles.
• High proficiency in Microsoft Word and Excel.

Responsibilities

• JAMA Administration High-volume data entry & quality assurance: Accurately input, validate, and maintain large volumes of requirements, test cases, and change requests while following strict formatting and naming conventions.
• Traceability management: Create and maintain end-to-end traceability links (requirements ↔ design ↔ verification); generate matrices and reports for audits and stakeholder reviews.
• Integration support: Assist with configuring and maintaining integrations between JAMA and PLM/ALM systems (Bitbucket, DOORS, Synergy) and custom APIs; perform imports/exports and resolve synchronization issues.
• Automation & scripting: Support development of lightweight scripts (Python, PowerShell, JAMA native tools) to automate bulk updates, repetitive tasks, and report creation.
• Data governance: Execute routine data cleanup, deduplication, and attribute-standardization activities; maintain documented procedures to ensure repository integrity.
• User support & training: Serve as first-line support for JAMA users; provide quick-response help, step-by-step instructions, and short training sessions focused on proper data-entry practices.
• Documentation & audit readiness: Maintain up-to-date documentation for operational processes, integrations, and automation scripts; help prepare traceability and configuration artifacts for audits.
• Collaboration: Partner with Systems Engineering, QA, Program Management, and JAMA Administration teams to address evolving needs and drive workflow improvements.
• Configuration Management CM process execution: Support program configuration-management activities and ensure alignment with company and program requirements.
• Plan and requirements support: Assist in reviewing and drafting technical requirement documents.
• Audit preparation: Help the CM Lead prepare evidence for customer, DFARS, ISO 9001, and other external/internal audits.
• Workflow & tool enhancement: Identify opportunities to improve CM workflows, tool integrations, or documentation standards; collaborate across functions to test enhancements.
• User and project support: Create CM-related projects and provide administrative and troubleshooting assistance for engineering teams.
• PLM data management: Update product structures and documentation within PLM systems; support data migrations and validation activities when importing data from external tools.
• Tool maintenance: Assist with testing and deployment of CM tool updates and changes.
• Compliance: Ensure adherence to proprietary information-handling requirements and export-control markings.
• Build & release management: Generate software builds, establish and maintain baselines, and control formal releases.
• Version-control oversight: Manage branching and merging strategies within Bitbucket/Synergy to maintain code integrity across multiple development streams.
• Change-control execution: Facilitate Change Control Board (CCB) reviews and verify proper implementation of approved changes.
• Documentation review: Perform structured reviews of technical documentation to ensure accuracy and completeness.
• Legacy environment support: Provide administrative and librarian support for VAX/UNIX environments to maintain continuity for legacy programs.

Benefits

• health, dental, and vision insurance
• health savings accounts
• a 401(k) savings plan
• disability coverage
• life and accident insurance
• employee assistance program
• legal plan
• discounts on things like home, auto, and pet insurance
• paid time off
• paid holidays
• paid parental leave
• military leave
• bereavement leave
• any applicable federal and state sick leave
• company recognition program to receive monetary or non-monetary recognition awards

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed