Document Control Coordinator

Herzog • Reno, NV

7d • Onsite

About The Position

Herzog Energy, Inc. is currently seeking a Document Control Coordinator in Reno, NV to join our team. The Document Control Coordinator is responsible for operating various document reproduction equipment and maintaining document storage files for originals and/or revisions, and by utilizing the document control process.

Requirements

• High school diploma or equivalent.
• Excellent verbal and written communication skills required.
• Excellent organizational skills.
• Good time management skills.
• Excellent attention to detail.
• Must be proficient in MS Word, Excel, and related Microsoft products.
• General knowledge of office procedures preferred.
• Ability to multi-task.
• Subject to pre-employment background check and motor vehicle report review.
• Maintain a valid driver’s license and endorsements as required per position.
• Subject to pre-employment physical, medical evaluation, and drug screen.
• Successfully complete and maintain any required safety certification and testing on an annual basis.
• Work primarily in an office environment.
• Frequently sits for extended periods of time.
• Frequently use a computer keyboard and office related equipment.
• Requires occasional standing, walking, lifting, stooping or bending.
• Must successfully pass color/vision examinations as required by the position.
• Must be able to hear and distinguish auditory signals as required by the position.

Responsibilities

• Ensuring the correct sequential processing of project drawings, documents and submittals using an approved project transmittal process.
• Ensuring the version and revision control of documents utilizing the project approved document repository and/or document management system.
• Ensuring the segregation of obsolete or superseded documents; whether in electronic format or hard copy.
• Assisting the Project Manager, Project Engineer and Superintendent(s) with the assurance that only the latest revisions of the documents and/or drawings necessary to perform project construction, installation or testing are released to the field.
• Notifying the Project Manager, the Project Engineer and Superintendent(s) that a newer version of a drawing, or document, has been released and to capture all obsolete or superseded documents from the field, and field vehicles, and properly secure them in an access-controlled lock-and-key area.
• Ensuring the control of documents/drawing stamps, ensuring stamp maintenance and cleaning, and ensure that the documents and drawings are stamped with the correct disposition when required.
• Being able to read and understand drawing border information, border blocks, professional engineer stamps and knowing the stamp locations.
• Ensuring drawings contain the correct data and revision necessary for document version control.
• Operate reproduction equipment such as blueprint, high speed copiers, etc. to produce legible copies.
• Receiving electronic or hard copy product or service bulletins and maintaining the revision control of the product/service bulletins.
• Ensuring the Project Manager, Project Engineer and Superintendent(s) are made aware of received product and/or services bulletins.
• May operate other equipment - padding machine, binding, folding machine, paper cutter to produce document packages per instruction for requestor.
• Maintain/file reproduced document originals/revisions for easy retrieval.
• May type various department forms, i.e., document transmittals.
• May assist in distribution of completed reproduction work.
• Perform routine adjustments and surface cleaning of machines to insure proper working condition. Notify supervisor and/or equipment manufacturer when repairs are required.
• Perform additional assignments per supervisor’s direction.
• Regular and consistent engagement, participation and promotion of Herzog’s Culture and its essential behaviors are a requirement for this position.
• Regular and predictable attendance and punctuality are a requirement for this position.
• Other duties as assigned.

Benefits

• medical and dental coverage

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED