Document Control Coordinator

FCC Canada • Toronto, ON

1d • CA$80,000 - CA$90,000 • Onsite

About The Position

FCC Construcción, through its subsidiary FCC Canada, has been present in Canada for more than 25 years. In 1998, it was awarded the contract for the construction, operation, and maintenance of the Fredericton-Moncton motorway. In 2011, it was awarded the contract to the extension of a section of the Toronto subway expansion, the city's first modern subway infrastructure project. This project was completed in 2019. In Canada, FCC is proud to be actively involved in multiple projects across Ontario and British Columbia aimed at improving public transportation and infrastructure.

Requirements

• Completion of a post-secondary education—Bachelor’s degree or College Diploma preferred—or an equivalent combination of education, training, and experience in Document Management or a related discipline
• Minimum 3–5 years of document control experience in a construction project or site-based environmen
• Proven experience in computerized and/or manual document control management, preferably within the engineering or a related industry
• Strong organizational skills and attention to detail
• Proficiency in document control software and Microsoft Office Suite
• Ability to work independently and collaboratively in a fast-paced environment
• Experience in various electronic drawing file formats
• Advanced proficiency with applicable software applications such as Aconex, Unifier, Autodesk Construction Cloud, MS Office, Adobe Acrobat Professional, SharePoint
• Solid understanding of project documentation and engineering terminology
• Strong written, verbal, communication, and interpersonal skills.
• Fluency in English
• Exceptional organizational skills, with a proven ability to meet deadlines in a fast-paced environment
• Prior experience in using electronic document management (Autodesk Construction Cloud, Aconex and Unifier preferred) as well as in processing both design and vendor documentation
• Ability to document work tasks (e.g., work instructions)
• Experience working in a site / project team environment with the proven ability to build relationships with immediate and remote team members, clients and stakeholder.

Responsibilities

• Coordinate all activities related to the Document Control procedure (registration, uploading, transmitting) including technical documents, drawings, and commercial correspondence.
• Following up with all discipline personnel for action items
• Ensure Document Data accuracy in compliance with implemented procedure and policies
• Maintain confidentiality around sensitive information and terms of agreement
• Managing the flow of documentation within the organization and with external Project entities
• Retrieving files as requested by individuals from different disciplines
• Creating and managing electronic workflows
• Reviewing document quality and proactively addressing issues
• Collaborating with other documentation teams to ensure consistency and efficiency
• Prepare ad-hoc reports on projects as needed
• Perform other duties as required
• Assists in providing training and support to new project team members on document control practices
• Identifies and escalates system or processing issues to the Document Control Manager in a timely manner
• Ensuring high accuracy in capturing metadata in both project and client EDMS systems (e.g., Aconex, Unifier) in accordance with reporting and auditing requirements
• Meeting established turnaround times for processing and distributing documentation
• Assist with post-construction document archival and retention in alignment with Project Agreement specifications

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree