Document Control/PMIS Manager

Parsons Corporation • USA VA (Virtual Office), VA

3d • $103,500 - $181,100

About The Position

Parsons is seeking an experienced Lead Document Controls Specialist to manage document control and records management for a major industrial program. Reporting through Support Operations, this position will lead the Information Branch and serve as the program’s Document Control/PMIS Manager. The role establishes consistent document-control practices and ensures that drawings, specifications, correspondence, submittals, requests for information, reports, and final records remain accurate, current, secure, traceable, and accessible to authorized users.

The position is based near Little Rock, Arkansas, and is part of a 4–5 year contract. Remote work is permitted during the first year. After that, the selected candidate must reside within commuting distance of Little Rock or be willing to relocate there. Periodic travel and coordination with program leadership, Client representatives, contractors, consultants, technology vendors, and on-site personnel may be required.

The role leads the Information Branch and administers the program’s document-control and records-management functions. It develops and maintains document-control plans and procedures; manages document workflows and registers; monitors reviews, approvals, overdue actions, and backlogs; supports PMIS configuration and administration; directs document-control personnel; trains users; produces performance reports; protects sensitive information; supports audits and compliance reviews; coordinates phased turnover and final records; and identifies workflow improvements and automation opportunities.

Requirements

• High school diploma and at least 10 years of document-control or records-management experience.
• Experience administering document workflows through a PMIS, electronic document-management system, or common data environment.
• Comprehensive knowledge of document control, records management, information governance, and revision and configuration-control practices.
• Ability to manage high-volume workflows involving technical documents, correspondence, submittals, requests for information, changes, and final records.
• Strong knowledge of document numbering, metadata, revision status, permissions, distribution controls, audit trails, and retention requirements.
• Proficiency with PMIS and electronic document-management platforms.
• Advanced proficiency with Microsoft Word, Excel, Outlook, Teams, and Adobe Acrobat.
• Strong leadership, organization, training, customer-service, and workload-management skills.
• Excellent written and verbal communication skills, including the ability to explain document requirements to technical and nontechnical users.
• Strong attention to detail and commitment to maintaining accurate, secure, retrievable, and auditable records.
• An active Secret security clearance.

Nice To Haves

• Bachelor’s degree and at least eight years of relevant experience.
• At least five years of experience leading or coordinating document control on a major engineering, construction, industrial, infrastructure, or government program.
• Experience supporting design, procurement, construction, commissioning, turnover, and project closeout.
• Experience with Kahua, Procore, Autodesk Construction Cloud, Oracle Aconex, Unifier, SharePoint, or similar platforms.
• Certified Document Controller, Certified Records Manager, Information Governance Professional, or relevant PMIS or document-management platform certification.
• Experience coordinating with engineering, construction, project controls, procurement, quality, safety, commissioning, contractors, consultants, and Client representatives.
• Experience developing document-control procedures, training materials, dashboards, performance reports, and continuous-improvement initiatives.

Responsibilities

• Lead the Information Branch and administer the program’s document-control and records-management functions.
• Develop and maintain the Document Control Plan, procedures, workflows, templates, numbering standards, metadata requirements, revision controls, and records-retention practices.
• Manage receipt, registration, review, routing, distribution, tracking, storage, retrieval, archiving, and final disposition of controlled project information.
• Manage workflows for drawings, specifications, calculations, correspondence, transmittals, submittals, requests for information, changes, inspection records, and commissioning documents.
• Maintain master document, correspondence, submittal, request-for-information, transmittal, and contractual-deliverable registers.
• Monitor document reviews, comments, approvals, resubmissions, overdue actions, and backlogs, escalating issues that could affect project performance.
• Ensure authorized personnel can access current, approved documents and remove obsolete or superseded information from active use.
• Coordinate document requirements with engineering, construction management, project controls, procurement, quality, safety, commissioning, contractors, and consultants.
• Support configuration and administration of PMIS document workflows, metadata, permissions, notifications, dashboards, and reports.
• Perform document and metadata quality reviews and coordinate correction of incomplete, duplicated, misclassified, or incorrectly revised records.
• Direct assigned document-control personnel, set priorities, balance workloads, monitor performance, and provide procedural guidance.
• Develop user instructions and provide document-control and PMIS training to employees, Client representatives, contractors, consultants, and other authorized users.
• Produce status reports and performance metrics covering review duration, overdue actions, submission quality, backlog, and required deliverables.
• Protect confidential, proprietary, procurement-sensitive, security-controlled, and business-sensitive information from unauthorized access or disclosure.
• Support audits, claims analysis, compliance reviews, and authorized records requests by providing complete and traceable documentation.
• Coordinate phased turnover and final records, including record drawings, operating manuals, warranties, test results, permits, certificates, training records, and acceptance documentation.
• Identify opportunities to automate workflows, improve PMIS use, strengthen controls, reduce processing time, and enhance information quality.
• Work remotely during the first year, with the expectation of residing within commuting distance of Little Rock, Arkansas, or relocating to the area thereafter.
• Support periodic travel and coordination with program leadership, Client representatives, contractors, consultants, technology vendors, and on-site personnel.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Paid time off
• Employee Stock Ownership Plan (ESOP)
• 401(k)
• Life insurance
• Flexible work schedules
• Holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED