Document Control Manager

Luster National • Sacramento, CA

9d • $110,000 - $175,000

About The Position

Luster is building a talent pool for future Document Control Manager openings supporting large, complex heavy-civil infrastructure programs. Projects may include highways, roads, bridges, bus and rail transit, international airports, and water/wastewater infrastructure, delivered through traditional and alternative delivery methods. These roles own the program record by maintaining the systems, procedures, and controls that keep drawings, submittals, RFIs, and correspondence current, traceable, and defensible. This posting is for anticipated future hiring needs rather than a currently available position; selected candidates may be activated in Luster’s talent pool and notified first when a project need arises.

The role may lead program-wide document control, including staff direction and workload allocation across contracts, phases, and field offices. It develops and maintains document control procedures and conventions, administers the enterprise document management system, oversees document intake and closeout, ensures approved document revisions are in use, reports document control performance, supports audits and corrective actions, trains program personnel and incoming project staff, coordinates workflows across project disciplines, and oversees turnover and closeout records. Scope and complexity vary with experience level.

Luster describes the role as a general outline of the work and not an exhaustive list of duties. Applicants needing accommodations during the application process may contact [email protected].

Requirements

• Bachelor’s degree in construction management, engineering, information management, project management, or a related field, or an equivalent combination of education and experience.
• At least 10 years of document control experience on large (over $500 million), complex heavy-civil infrastructure projects.
• Experience leading a document control function or team on an active design or construction program, including procedure development and staff direction.
• Working knowledge of construction and program documents, including drawings, specifications, submittals, RFIs, correspondence, and record documents.
• Working knowledge of ISO 9001-based document control requirements, including revision control, retention, traceability, and audit readiness.
• Experience with industry-standard document management and project or construction management software, such as SharePoint, e-Builder, Aconex, Primavera P6, Unifier, or Kahua.
• Proficiency with Microsoft Office Suite or Office 365, such as Outlook, Teams, Word, and PowerPoint.
• Excellent written and verbal communication and interpersonal skills.
• Excellent multitasking and organizational skills.
• Collaborative mindset that fosters teamwork, trust, and positive relationships.
• Curiosity, problem-solving ability, and commitment to continuous improvement.

Nice To Haves

• Master’s degree in construction management, engineering, information management, or project management.
• Active professional certifications such as CRM or CRA (ICRM), ISO 9001:2015 internal auditor or lead auditor training, and/or PMP (PMI).
• Experience leading the owner’s document control function on a program valued at $1 billion or more.
• Experience establishing document control at the start of a program, including system selection, configuration, and migration of legacy records.
• Experience producing document records for public records requests, claims, disputes, or litigation holds.
• Experience supervising and developing document control staff across multiple contracts or field offices.
• Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.

Responsibilities

• Lead the program’s document control function, direct assigned document control staff, and allocate workload across contracts, phases, and field offices.
• Develop and maintain document control procedures, numbering and naming conventions, revision control, and retention schedules; ensure contractors, designers, and internal teams follow them.
• Administer the enterprise document management system, including permissions, workflow configuration, metadata structure, and issue resolution.
• Oversee intake, logging, distribution, and closeout of submittals, RFIs, correspondence, and design deliverables in the system of record.
• Maintain accurate registers so document turnaround can be measured and defended.
• Verify that current approved revisions of drawings, specifications, and other controlled documents are used across program teams, field offices, and shared platforms.
• Coordinate document flow across active work areas and the contract packages they support.
• Monitor and report metrics such as submittal turnaround, RFI aging, overdue reviews, and open action items; escalate risks before they affect schedule or payment.
• Prepare program records for internal and external audits, respond to quality audit, agency review, and funding review findings, and drive corrective actions to closure.
• Train program personnel and onboard contractor and consultant staff on document control procedures and system use.
• Coordinate with project management, design, construction, contracts, legal, and quality teams so document workflows support contract administration, entitlement, and public records obligations.
• Oversee turnover and closeout documentation, including record drawing sets, warranties, permits, and archives, and confirm record transfers are complete and indexed.

Benefits

• Unlimited flexible time off
• Paid holidays
• Paid parental leave
• Health, dental, and vision insurance
• Flexible spending accounts for healthcare and dependent or elder care
• Long-term disability insurance
• Short-term disability insurance
• Life insurance and accidental death and dismemberment coverage
• 401(k) plan with guaranteed employer contribution
• Formal career planning and development program
• $2,500 annually toward professional development
• Wellness program with monthly wellness stipend
• Company cell phone or cell phone plan reimbursement
• Personalized meal planning and nutrition support with a registered dietitian
• Personal financial planning services
• Employee assistance program
• Employee discounts
• Employee referral bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Senior