Document Control Manager

PACT

13d • Onsite

About The Position

The Document Control Manager is responsible for establishing, managing, and overseeing the document control function across the Accelerator Program. This role ensures that all project documentation is accurately controlled, stored, distributed, and maintained in accordance with contractual requirements, GTAA standards, and PACT governance processes. The position provides leadership to the document control team and supports effective information management across all Sub-Programs.

Requirements

• Diploma or degree in Information Management, Engineering, Construction Management, or a related field.
• 8+ years of experience in document control on large, complex construction or infrastructure projects.
• Demonstrated experience managing document control teams on multi-disciplinary programs.
• Strong experience with Common Data Environments (e.g., Aconex, Autodesk Construction Cloud, ProjectWise, SharePoint).
• Solid understanding of document control processes within design-build or progressive design-build environments.
• Highly organized with strong attention to detail and document accuracy.
• Excellent communication, coordination, and stakeholder management skills.
• Ability to manage high document volumes across multiple workstreams and deadlines.

Nice To Haves

• Experience working on airport, transit, or similarly regulated infrastructure projects is an asset.

Responsibilities

• Establish, implement, and maintain the Document Control strategy, procedures, and workflows for the Accelerator Program.
• Lead and manage the document control team, including workload planning, performance oversight, and training.
• Oversee the setup, administration, and ongoing management of the Common Data Environment (CDE) and document management systems.
• Ensure compliance with contractual document control requirements, GTAA standards, and project governance protocols.
• Manage document numbering, naming conventions, version control, transmittals, and approval workflows.
• Coordinate document submissions, reviews, approvals, and distributions with internal teams, consultants, contractors, and GTAA stakeholders.
• Maintain accurate registers, logs, and reporting related to document status, submissions, and approvals.
• Support audits, reviews, and handover processes by ensuring document completeness, traceability, and data integrity.
• Interface with Design, Construction, Quality, Commercial, and PMO teams to ensure document control processes support project delivery.
• Identify risks related to document control and implement mitigation strategies.
• Support project closeout and turnover activities, ensuring all required documentation is complete and approved.

Benefits

• Employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.
• Inclusive and barrier free candidate experience and work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree