Document Control

Marmon Holdings, Inc. • Sault Ste. Marie, MI

4d

About The Position

The Document Control Clerk reviews paper and electronic quality management system (QMS) documents for accuracy, scans and links records to the appropriate customer orders in the Global Shop ERP system, and stores them securely. The role supports document creation, revision, obsolescence, and electronic approval and signature routing through Adobe Sign. It also uses MS Word to create and format documents and helps ensure that current documents are available at their points of use.

Requirements

• Understand and be able to explain ISO 13485 and FDA 21 CFR Part 820 and how they guide the document system.
• Strong written and verbal communication, prioritization, and organizational skills.
• Ability to lift 50 pounds.
• Stamina to sit for prolonged periods while working on a computer.
• Excellent writing and proofreading skills.
• Interest and ability to work on complex assignments in collaboration with department system owners.
• Analytical problem-solving skills.
• Strong teamwork skills and ability to work positively and collaboratively with others.
• Ability to work accurately, follow instructions, schedules, and timelines, and manage multiple priorities.
• Basic to intermediate experience with MS Word, Excel, Access, and Adobe Acrobat.
• Ability to work well under minimal supervision.
• Flexibility to adapt to changes in priorities with little notice.

Responsibilities

• Review and approve documents before use, including managing Document Change Requests and verifying content accuracy, revision levels, and availability at points of use.
• Review QMS records for accuracy and good documentation practices in accordance with ISO 13485, FDA 21 CFR Part 820, and internal procedures.
• Scan records, audit scanned QMS files for correct location and legibility, and link files to the Global Shop ERP system.
• Conduct a complete review of shipping documentation before shipment release to the customer.
• Review and route QMS documentation for approval before issue.
• Maintain document accuracy at points of use by verifying that the most recent version is displayed.
• Prevent unintended use of obsolete documents and appropriately identify obsolete documents retained for any purpose.
• Create and format documents using MS Word and route items for electronic approval and signature using Adobe Sign.

Benefits

• Health, dental, and vision insurance for employees, spouses, and dependent children up to age 26, starting on day one.
• Company-paid short- and long-term disability coverage, starting on day one.
• Company-paid life and AD&D insurance, starting on day one.
• Voluntary life insurance for employees, spouses, and dependent children up to age 18, starting on day one.
• Vacation pay accruing bi-weekly.
• Paid holidays.
• 401(k) retirement savings plan with a 50% company match up to a 3% match, starting on the first of the month following 30 days of employment.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed