DJJ OPERATIONS COORDINATOR - 80060453 1

State of Florida • TALLAHASSEE, FL

4d • Onsite

About The Position

This position will assist with contract management activities. The duties of this position include, but are not limited to: Conduct on-going contract/grant management functions to oversee provider service performance and contract requirements. Serve as a primary contact between the Department and the service provider/program. Review all contract/grant monitoring reports to ensure service delivery according to contract terms and conditions. Communicate effectively with providers and provide technical assistance, maintaining a positive and collaborative working relationship. Develop and maintain a contract/grant file for each contract and contract file maintenance review. Coordinate the activation and implementation of contracted programs (onboardings). Work with providers to ensure required documentation is submitted with invoices and process invoices according to Florida Statutes (F.S.) 215.422 prompt pay law. Create requisitions (PO) in AOD (MFMP) and submit invoices for approval. Performs other related duties as assigned.

Requirements

• Knowledge of the methods of data collection and analysis.
• Ability to collect evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices.
• Ability to organize data into logical format for presentation in reports, documents, and other written materials.
• Ability to conduct fact-finding research.
• Ability to utilize problem solving techniques.
• Ability to work independently.
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to operational and management analysis activities.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Communicate effectively with customers (providers), maintain a positive and collaborative working relationship with co-workers.

Nice To Haves

• Knowledge of the Department Juvenile Justice Information System (JJIS).
• Knowledge of the Department Juvenile Justice Program Monitoring and Management (PMM).
• 1 to 2 years of Contract Management/grant experience.
• Knowledge and ability to create and maintain Excel spreadsheets using formulas.

Responsibilities

• Conduct on-going contract/grant management functions to oversee provider service performance and contract requirements.
• Serve as a primary contact between the Department and the service provider/program.
• Review all contract/grant monitoring reports to ensure service delivery according to contract terms and conditions.
• Communicate effectively with providers and provide technical assistance, maintaining a positive and collaborative working relationship.
• Develop and maintain a contract/grant file for each contract and contract file maintenance review.
• Coordinate the activation and implementation of contracted programs (onboardings).
• Work with providers to ensure required documentation is submitted with invoices and process invoices according to Florida Statutes (F.S.) 215.422 prompt pay law.
• Create requisitions (PO) in AOD (MFMP) and submit invoices for approval.
• Performs other related duties as assigned.

Benefits

• The Department of Juvenile Justice salutes our heroes. We are honored to have the opportunity to support our nation’s veterans and their families. We value the service given to our country and support the hiring of service members and military spouses.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed