Divisional Grants Coordinator

The Salvation Army • Philadelphia, PA

7d • Onsite

About The Position

The Divisional Grants Coordinator supports research, writing, preparation, and submission of grant proposals and applications to corporate and private foundations and other funding agencies. The coordinator works with the Impact & Analytics Administrator to analyze data in the statistics performance management system and maintains funding records and files in the donor database. The role also involves writing and assisting with letters of inquiry, grant reports, acknowledgment letters, and other documents, as well as providing general administrative support to the Director of Corporate Engagement and the Director of Partnerships.

This position is based at Divisional Headquarters, 701 N Broad Street, Philadelphia, in the Community Relations and Development Department. It is full-time, 35 hours per week, and reports to the Divisional Grants Manager. The stated pay range is $23–$25 per hour, Grade 76, non-exempt. Travel to other Salvation Army locations by car or public transportation may be needed.

Candidates must have a bachelor’s degree or an equivalent combination of relevant education and experience, plus 2–3 years of strong, relevant writing experience. The role requires strong organization, communication, research, data preparation, computer, and writing skills; the ability to work independently and meet deadlines; and adherence to applicable ethics, conduct, clearance, and training requirements. A pre-employment skills assessment and writing samples are required.

Requirements

• Bachelor’s degree or equivalent combination of relevant education and experience.
• 2–3 years of strong and relevant writing experience, with a proven ability.
• Ability to work independently and show initiative, confidentiality, and judgment under the direction of the Divisional Grants Manager and Director of Corporate Engagement.
• Ability to meet deadlines and work well under pressure.
• Excellent communication, math, and writing skills.
• Strong organization, prioritization, and time-management skills, with the ability to complete assignments within given timeframes.
• Accuracy and attention to detail.
• Knowledge of conducting research and preparing data, including internet and database research skills.
• Computer proficiency and strong experience with Microsoft Office, especially Word, Excel, and PowerPoint; comfort with online proposal development and submissions.
• Completion of a pre-employment skills assessment and submission of writing samples, preferably proposal writing.
• Detail-oriented, logical, motivated self-starter who can work independently on assigned tasks.
• Valid driver’s license and ability to obtain insurance clearances as determined by The Salvation Army’s insurance company.
• Adherence to the AFP Code of Ethics, The Salvation Army’s Code of Conduct, and Conflict of Interest Policy.
• Meet PA Act 153 child-protection clearance requirements, including PA Child Abuse History Clearance, PA State Police Criminal Record Check, and FBI Criminal Record Check.
• As a Mandated Reporter, provide proof of training in recognizing and reporting child abuse that meets PA Act 153 training standards; updated clearances and recurrent training are required every five years thereafter.
• Understand and support The Salvation Army’s mission and be able to articulate it cogently in communications with funders and prospective funders.

Responsibilities

• Write, prepare, and assist with grant proposals, applications, letters of inquiry, grant reports, acknowledgment letters, and other corporate and foundation grant-related correspondence under the direction of the Divisional Director of Corporate Engagement and the Divisional Grants Manager.
• Coordinate grant application materials, review proposals for accuracy and completeness, and ensure timely submission in collaboration with Legal and other internal departments.
• Support the Director of Partnerships with signature initiatives, including Donut Day, and annual Easter and Thanksgiving card mailings.
• Assist Corps, Service Extension, and Program Directors with grant proposals, reports, United Way applications, acknowledgment letters, and other grant-related requests.
• Maintain the divisional grants and reporting calendar, tracking proposal deadlines, reporting requirements, funding opportunities, and other key deliverables.
• Coordinate with CRD, Finance, Legal, Corps, and Program staff to gather narratives, budgets, statistical data, and supporting documentation for proposals and reports.
• Support implementation of the Golden Volunteer Management system, including helping train staff across the division and addressing user-management issues and requests.
• Research foundation, corporate, and United Way funding opportunities; compile statistical and program information for institutional fundraising; and may research government funding opportunities.
• Follow up with funders and internal staff, assist with scheduling funder meetings and site visits, and prepare meeting materials, briefing packets, and stewardship resources.
• Provide administrative support to the Director of Corporate Engagement and the Director of Partnerships, including calendar management, appointment scheduling, mileage reimbursements, smart-data entry, and drafting correspondence.
• Maintain accurate grant and donor records in Salesforce, including proposal status, reporting deadlines, donor communications, contributions, acknowledgments, and supporting documentation.
• Perform administrative duties supporting institutional giving, including maintaining files, processing correspondence, updating databases, and tracking invoices.
• Assist in reviewing program revenues and expenditures to help ensure grant funds are spent in accordance with grant requirements.
• Manage foundation-funder logo usage and acknowledgment requirements.
• Travel to other Salvation Army locations by car or public transportation as needed.
• Perform other duties as assigned and other tasks reasonably expected within the scope of the position.

Benefits

• Generous paid time off, including holidays, up to three personal days, vacation time, and sick time.
• Employer-funded pension plan, with company contributions beginning after one year of employment.
• Comprehensive health care coverage with low-cost employee premiums, co-pays, and deductibles.
• Eligibility for supplemental insurance plans, including Short Term Disability, AFLAC, and Voluntary Term Life.
• Flexible Spending Accounts.
• Eligibility for the Federal Government’s Public Student Loan Forgiveness Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level