Division Manager (Capital Projects Department)

City of Fort Lauderdale•Fl 33301, FL

About The Position

The Division Manager plans, organizes, coordinates, and directs an assigned division within the Capital Projects Department under the general direction of the Department Director or designee. The role oversees complex capital improvement projects and programs, supervises project management teams and inspection personnel, and ensures projects are delivered on schedule, within budget, and in compliance with applicable standards and regulations. Oversight spans the project lifecycle from initial planning and design through construction, closeout, and warranty. The manager also assists with development and implementation of the City's Five-Year Capital Improvement Plan, manages staff, coordinates with consultants and contractors, resolves project challenges, and supports departmental initiatives. This is a non-classified, at-will Management Category I position, not subject to Civil Service Rules or a collective bargaining agreement. The position includes ten additional Management Vacation Days and a vehicle allowance of $390 per month. Employees may be required to work immediately before, during, and/or after an emergency and must be available and able to work shifts assigned by their Department Head.

Requirements

Bachelor's degree from an accredited four-year college or university, majoring in Civil Engineering, Architecture, Construction Management, or a closely related technical field.
Five to seven years of progressively responsible experience managing construction, infrastructure, or related capital improvement projects or programs, including oversight of project budgets, schedules, contracts, and project delivery.
Previous supervisory experience.
Ability to read and interpret contracts, specifications, construction plans or blueprints, site plans, and shop drawings.
Experience with contract and grant administration, preparation of resolutions and ordinances, and working knowledge of regulatory agency standards and requirements.
Additional qualifying experience or job-related coursework at an accredited college or university may substitute on a year-for-year basis for required experience or education.
A related license or certification may be required depending on area of responsibility.
Candidates claiming Veterans’ Preference must attach military separation papers (DD214) and, if applicable, service-connected disability documentation to the application.

Nice To Haves

Substantial capital improvement program management experience.
Experience working for a municipality.
Florida Professional Engineer (PE) license.
Certified Construction Manager (CCM) certification.
Experience managing complex, multimillion-dollar capital improvement programs, including multiple concurrent projects, budgets, schedules, and multidisciplinary project teams.

Responsibilities

Plan, organize, coordinate, and direct the daily operations and activities of project management teams responsible for major projects and programs.
Supervise, mentor, and evaluate assigned personnel and oversee the performance of consultants and contractors working on capital improvement projects.
Assist with preparing organizational charts and establish employee goals, expectations, and responsibilities.
Establish and implement quality-control measures, standard operating procedures, and process improvements that may be used department-wide.
Authorize and monitor architectural and engineering consultants and contractors involved in planning, design, construction, and inspection of City capital improvement projects.
Coordinate and oversee preparation of bid packages, review bid proposals, and recommend contract awards to the Department Director or designee.
Coordinate, oversee, or prepare cost estimates, specifications, and bid proposals for departmental capital improvement projects.
Coordinate and expedite review and approval of plans and specifications with other City departments.
Ensure staff properly review and approve contractor and consultant pay applications or requests for consistency and accuracy with completed and contracted work.
Monitor project progress and risks and provide regular updates to other departments or divisions.
Identify project impediments, collect and analyze data, and recommend resolutions.
Oversee and assist staff with reviewing shop drawings and change orders; ensure project teams conduct appropriate QA/QC on designs, shop drawings, and change orders, and verify change-order pricing is reasonable against the current market and necessary for project completion.
Prepare and review written materials for accuracy and clarity, including reports, cost analyses, budget-impact studies, technical specifications, grant applications, purchase requisitions, permit applications, and correspondence.
Investigate and respond to citizen complaints about damage, inconvenience, or nuisances caused by construction work and participate in community meetings.
Update the Capital Projects Department Director or designee on project progress, schedules, budgets, and potential challenges.
Ensure personnel and projects maintain current schedules, budgets, status reports, and project files.
Prepare, coordinate, and present budget items.
Communicate with Utilities Operations staff, department heads and staff across City departments, regulatory agencies, community groups, and the public as required.
Prepare agenda items for City Commission consideration and action.
Interview candidates and recommend hiring eligible applicants in the interest of the City.
Recommend transfer, promotion, reassignment, discipline, or termination of assigned staff in the interest of the City.
Participate in administering collective bargaining agreements and adjusting grievances.
Prepare and manage grant applications as required.
Perform related work as required.