District Court Specialist

Douglas County•Ne, NE

6h•Onsite

About The Position

The District Court Specialist works under the direction of the Clerk of the District Court or designee, performing advanced administrative, technical, and professional duties. The role receives and reviews Juvenile and District Court cases, filings, pleadings, and related documents; processes case information and court records; supports customers and court personnel; and helps maintain court calendars, dockets, and case-management data. The position also performs accounting and case analyst duties, including processing payments and financial records, verifying case data, preparing files for archival, and handling public record requests. A typing test is required for the application to be considered, and the test score is valid for six months. The position requires an associate’s degree in a specified related field and relevant experience in legal or justice-field administrative support, bookkeeping or accounting, customer service, and MS Office. A bachelor’s degree is preferred. Equivalent combinations of education and work experience may substitute for requirements on a year-for-year basis. A pre-employment criminal record check and conditional-offer drug screen are required. Work is generally performed in an office with moderate noise. Hours are typically standard day-shift hours, although the schedule may vary and can include weekends, overtime or extra hours, holidays, and emergency call-ins. The work may be stressful when dealing with time constraints, changing priorities, limited resources, or uncooperative or irate individuals. Physical activity includes extended sitting and standing, frequent walking, occasional balancing, kneeling, bending, and reaching, frequent lifting or carrying up to 10 pounds, and occasional lifting or carrying up to 40 pounds. Reasonable accommodations may be made for individuals with disabilities.

Requirements

Associate’s degree from an accredited college or university in paralegal studies, criminal justice, political science, history, records management, business, or public administration.
Three years of bona fide experience as a paralegal or legal assistant, or in an administrative support position in the justice field.
Two years of experience in a bookkeeping or accounting position.
One year of experience in a face-to-face customer service position.
Two years of MS Office experience.
Typing or keyboarding speed of 40 net words per minute.
Complete a pre-employment criminal record check and a drug screen following a conditional offer.
A typing test is required; the name entered on the test must exactly match the name on the application, and the test is valid for six months.
Comply with state and federal laws regarding the confidentiality of information.
Maintain regular, consistent attendance at the assigned work location.
Meet the role’s physical requirements, including extended sitting and standing; frequent walking; occasional balancing, kneeling, bending, and reaching; and lifting or carrying up to 10 pounds frequently and up to 40 pounds occasionally.
Possess the vision, hearing, touch, communication, hand-eye coordination, and manual dexterity needed to perform the work; visual abilities must be correctable to normal ranges.
Equivalent combinations of work experience and education may be substituted for requirements on a year-for-year basis.

Nice To Haves

Bachelor’s degree.

Responsibilities

Receive, review, examine, and determine the acceptability of court filings and documents according to applicable requirements.
Assist customers with payments and notify appropriate departments.
Establish and maintain effective working relationships with clients, supervisors, County employees, elected officials, attorneys, law enforcement, judges, other agencies, and the public.
Comply with Civil Service policies and regulations, collective bargaining agreements, County and department policies, and applicable laws.
Collaborate with internal workgroups to facilitate workflows and counter coverage.
Receive and review Juvenile and District Court cases and process documents according to established policies, including e-filings and IRS 1099 documents.
Issue and maintain agency records and ensure they are received by the proper agency or requester.
Enter transcript-of-judgment case data into the case-management system.
Accept, review, examine, code, and process electronic and paper cases and court filings; notify applicable parties of required corrections.
Code and prepare documents for scanning and enter new cases and pleadings into the case-management system.
Monitor the e-filing system and accept, decline, or process filings according to department policies.
Read and monitor pleadings and case dockets for hearings and status, taking appropriate action.
Issue civil, criminal, and juvenile writs.
Process authenticated or certified copies of decrees and other court orders.
Review, maintain, and schedule calendars based on judges’ availability.
Create and maintain spreadsheets and other methods for processing and preserving data.
Receive and prepare dockets and files for court.
Maintain knowledge of applicable regulations, laws, and department processes and procedures.
Protect confidential information in compliance with state and federal laws.
Maintain regular and consistent attendance at the assigned work location.
Compile and record financial transaction data in ledgers or other data-entry devices using standard bookkeeping principles and procedures.
Provide financial case information to the court, attorneys, litigants, and the public.
Process search warrants, create new cases, enter documents into JUSTICE, and seal cases.
Review, process, distribute, and maintain public record requests, Interstate Compact Act matters, and unclaimed property.
Verify defendant court-cost balances, determine time allowed, prepare forms, and submit them to appropriate departments.
Calculate and accept bond payments, alimony, fines, probation fees, court costs, and restitution.
Process child-support judgments, prepare required documentation and receipts or waivers for district payments, and communicate with state agencies about case specifics.
Assist with child-support direct deposits and print batched checklists.
Verify and process dockets, orders, and decrees.
Extract and verify alphabetic, numeric, or symbolic data from original documents and compare entered data against source documents.
Prepare and process inmate correspondence and distribute it.
Prepare files for archival and work with records management to retrieve files.
Complete year-end document closures and prepare statistics.
Assist in empaneling juries for District Court.
Serve on committees and complete required training.