District Court Specialist

Laramie County Government•Cheyenne, WY

13h

About The Position

Under direct supervision, the District Court Specialist performs a variety of clerical functions within an assigned area of the Clerk of District Court Office. The role provides customer service to the public, attorneys, and outside agencies; handles fees and funds; processes court documents and cases; and maintains files and records. The position also performs general office duties, supports other departments as needed, and carries out other duties specific to the assigned area.

Requirements

High school diploma or equivalent.
Two years of clerical experience in a legal or court setting, or an equivalent combination of education, training, and experience.
Knowledge of Clerk of District Court activities and services.
Knowledge of laws, statutes, and regulations applicable to the area of specialization.
Knowledge of customer service standards and protocol.
Knowledge of general accounting and cash-handling processes.
Knowledge of general legal terminology.
Knowledge of daily operations within an assigned area of the Clerk of District Court Office.
Ability to provide effective customer service to the general public.
Ability to accurately perform clerical activities in a court environment.
Ability to ensure confidential, accurate, and timely processing of documentation and files.
Ability to liaise with attorneys and relevant outside agencies.

Responsibilities

Answer phones and assist walk-in customers; respond to inquiries and provide information to the public, attorneys, and outside agencies.
Calculate, collect, receipt, and, where applicable, disburse fees and funds, including fees for new cases, records checks, and copies.
Examine documents for filing acceptability; enter data into the computer system; update, organize, certify, and maintain files; and follow up on documents requiring additional processing.
Coordinate and perform journalizing activities for the assigned area.
Process abatements, court orders, mass orders, appeals, correspondence, documentation, and filings.
Issue bench warrants, warrants, summonses, subpoenas, writs, notices of garnishment, executions, and notices of delinquency as required.
Certify documents and mailings, including retrieving relevant files and copying and certifying documents or orders; enter defaults.
Perform general office duties, including copying and distributing forms and documents, sorting incoming mail, and processing outgoing certified mail.
Process, retrieve, maintain, and transfer files for the assigned work area.
Process returns for the Sheriff's Department and private process servers.
Maintain the confidentiality of information and records.
Assist with calling jurors for duty, enter jury excusals, process and track juror questionnaires, and coordinate juror payments.
Prepare and process daily bank deposits as required.
Coordinate and maintain office supply inventory and organize the supply storage area as required.
Provide backup assistance to other departments and perform other duties as assigned or required.