Court Operations Associate - Carver County District Court - Civil

Minnesota Judicial Branch•Chaska, MN

1d•$46,521 - $73,999•Onsite

About The Position

The First Judicial District is seeking a customer-focused and team-oriented Court Operations Associate to join the Civil Division of the Carver County Court Administration team in Chaska, MN. This is a fast-paced, highly detail-oriented position with a variety of responsibilities, including advanced case processing in an electronic environment, extensive work in the courtroom, and providing exceptional customer service via phone and in person. The role involves direct interaction with the public, juries, judges, and justice partners, requiring independent judgment and interpretation of laws, policies, and procedures based on training and experience.

Requirements

High School Diploma or Equivalent
One year of recent experience in the legal field or highly technical, customer focused, administrative, office, or clerical work

Nice To Haves

Associate's or Bachelor's degree in Criminal Justice, Political Science, Business Administration or a related field
Experience working in the legal field or court setting
Extensive knowledge of court policies, procedures, processes, and terminology
Experience working with Minnesota Court Information System (MNCIS) and eFile and Serve (EFS) the Minnesota Judicial Branch electronic case processing system

Responsibilities

Performs the full range of court operations work within an assigned unit, civil and conciliation, and may include case processing in the areas of probate, jury, and family, using electronic case processing system and related applications and equipment.
Attends and participates in division/team meetings and trainings; maintains knowledge of court policies, process, and procedures.
Utilizes applicable technology (i.e., operating and information systems and/or programs) and office equipment to perform and complete work assignments.
Provides assistance to attorneys, parties, self-represented litigants, judges, and the public by responding to a variety of questions in-person, over the phone, by mail, and/or electronically; provides forms, documents, and court procedure information; assists public in filling out various applications and forms; checks people in for court; refers new or complex questions to higher level staff.
Processes cases within assigned area of responsibility; researches, tracks, and monitors case status and progression; follows up with judges, lawyers, and/or parties as necessary; coordinates schedules between counties and/or districts as needed.
Initiates case records using electronic means or paper documents; records required data regarding parties, documents, flags, comments, events, and dispositions in case processing system and other relevant systems; notifies relevant individuals about missing information, documents, or non-compliant legal forms.
Generate legal documents as decisions are made by the court during proceedings; ensure that electronic messages information are passing to partner agencies in a timely and accurate manner.
Issues receipts for payment of court fees, and fines; reconciles daily receipts and cash registers.
Performs in-court updating including calling cases, taking minutes, processing documents filed and distributed in the courtroom, and recording required data regarding parties, documents, flags, comments, and events in electronic case management and other relevant systems in the courtroom.
May perform the duties of an Electronic Recording Equipment Operator (EREO) including setting up and testing recording equipment, recording and monitoring court proceedings, creating courtroom log as necessary, backing up recordings in compliance with applicable policies and procedures, and shutting down recording equipment once recording has been completed.