Court Operations Associate - Scott County District Court - Family

Minnesota Judicial Branch•Shakopee, MN

15h•$22 - $35•Hybrid

About The Position

The First Judicial District is seeking a customer-focused, team-oriented Court Operations Associate to join the Family Division of the Scott County Court Administration team in Shakopee, Minnesota. This fast-paced, detail-oriented position performs advanced court operations and case processing in an electronic environment, including live case updates while court is in session. The associate provides customer service to the public and works directly with juries, judges, attorneys, parties, self-represented litigants, and justice partners. The work requires independent judgment and applying established laws, policies, procedures, and regulations based on training and on-the-job experience. The primary work location is the Minor Criminal/Juvenile/CHIPS/Family Division at the Scott County Justice Center, 200 Fourth Avenue West, Shakopee, MN 55379. In-person or hybrid options are available. Standard hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.

Requirements

High school diploma or equivalent.
One year of recent experience in the legal field or in highly technical, customer-focused, administrative, office, or clerical work.
Knowledge of court procedures and policies, laws, legal terminology, and legal factors relevant to the court.
Knowledge of the organization, operation, function, and jurisdiction of the court.
Knowledge of basic arithmetic, modern office practices and procedures, and customer service practices.
Skill in operating a personal computer, including electronic case-management systems, related applications, and equipment.
Ability to read and interpret legal documents of varying types and complexity and apply relevant laws, statutes, rules, policies, and procedures.
Ability to maintain an accurate record-filing system; understand and follow oral and written instructions; and handle sensitive and confidential matters and files in compliance with court rules, policies, and statutes.
Ability to communicate effectively orally and in writing, prioritize work in a fast-paced environment, and establish and maintain effective working relationships within and outside the Judicial Branch.

Nice To Haves

Associate's or bachelor's degree in Criminal Justice, Political Science, Business Administration, or a related field.
Experience working in the legal field or a court setting.
Extensive knowledge of court policies, procedures, processes, and terminology.
Experience with the Minnesota Court Information System (MNCIS) and eFile and Serve (EFS), the Minnesota Judicial Branch electronic case-processing system.

Responsibilities

Perform the full range of Family Division court operations using electronic case-processing systems, related applications, and equipment.
Update cases in court, including calling cases, taking minutes, processing courtroom documents, and recording information about parties, documents, flags, comments, and events in applicable systems.
Initiate case records electronically or from paper documents; enter required case information and notify relevant individuals about missing information, documents, or non-compliant legal forms.
Schedule and maintain court calendars, assign cases to scheduled calendars, update or reschedule cases, reassign cases as necessary, and notify parties and attorneys.
Assist attorneys, parties, self-represented litigants, judges, and the public in person, by phone, by mail, and electronically; provide forms, documents, and court-procedure information; assist with applications and forms; check people in for court; and refer complex questions to higher-level staff.
Attend and participate in division and team meetings and training, and maintain knowledge of court policies, processes, and procedures.
Use applicable technology, information systems, programs, and office equipment to complete assignments.