Distribution Coordinator

Scholastic Book Fairs•Arlington, TX

About The Position

Scholastic Book Fairs is seeking two Distribution Coordinator Specialists to support local distribution teams in Detroit, Michigan, and Arlington, Texas. The role supports distribution operations through data reporting and analysis, cross-functional coordination, and administrative support. It also assists with safety, compliance, and process improvement initiatives; manages driver timekeeping and compliance reporting; and coordinates documentation, meetings, and travel to support operational performance. The coordinator provides support to Distribution Leadership by gathering and analyzing data, creating and maintaining reports, and communicating trends to help drive results. The role coordinates with Sales, Operations, Transportation, and external providers; supports safety and compliance issue research and escalation; helps develop and manage process improvements and other initiatives; and handles driver timekeeping and labor reporting. Additional duties include tracking action items and metrics, generating routing-system reports, managing collision documentation and debrief meetings, scheduling meetings and travel, and maintaining a safe, organized work environment while protecting confidential business information. The position is full-time and regular. Scholastic offers medical, dental, and vision benefits, paid time off, a 50% discount on Scholastic merchandise, and a 401(k).

Requirements

Ability to work in a fast-paced team environment and prioritize Safety, Quality, and Delivery.
Ability to multitask and work efficiently and accurately under pressure, with strong attention to detail.
Positive, can-do attitude and professional appearance and demeanor.
Self-motivated, with the ability to work independently and effectively with team members.
Proficiency with Microsoft programs, especially Excel, and ability to learn new computer and technical systems.
Effective interpersonal, leadership, and communication skills.
Professional phone skills and etiquette.
Strong organizational and time-management skills, including the ability to prioritize and meet deadlines.
Ability to learn and/or knowledge of state and federal DOT regulations for transportation.
Team-player approach.

Nice To Haves

Previous transportation or logistics background is desired but not required.
Strong analytical ability is highly desired.

Responsibilities

Provide direct support to the Distribution Leadership team by collating data to identify business patterns and trends.
Create and maintain distribution reports, including scorecards, dashboards, and assessments, and provide trend information to Area Distribution Supervisors (ADSs).
Coordinate communication among Sales, Operations, Transportation, and outsource providers as directed by Distribution Leadership.
Support ADSs and Distribution Supervisors (DSs) in researching or escalating safety, compliance, and performance issues.
Assist ADSs with developing, deploying, and managing process improvements, functional initiatives, projects, and procurement activities.
Execute timekeeping processes for non-exempt drivers, including PTO requests and attendance and punctuality management.
Generate reports to help Distribution Leadership manage driver labor.
Support coordination and tracking of action items and metrics, vendor management procedures, planning and procurement plans, shortage mitigation, schedule validation, self-governance, and inventory analysis.
Generate reports from routing systems to track and monitor departmental compliance.
Communicate with Area Distribution Supervisors to resolve issues.
Ensure required insurance forms for commercial motor vehicle collisions and property loss are completed accurately and promptly, and distribute them to appropriate parties.
Plan and organize collision safety debrief meetings in accordance with departmental practices.
Schedule meetings for ADSs in Outlook Calendar, take notes, and publish and distribute notes when requested.
Arrange and schedule business travel for drivers on remote assignments as required.
Maintain a clean, safe, organized, and productive work environment, minimize work-related injuries, and comply with regulatory guidelines and company directives.
Protect confidential personnel, pricing, promotion, customer-list, and distribution-method information.
Maintain professional and technical knowledge through educational workshops, professional online publications, and vendor training.
Contribute to team efforts and complete related tasks as needed.