Distribution Coordinator, Distribution Services

University of Missouri Health Care • Columbia, MO

3d • $19 - $30 • Onsite

About The Position

The Distribution Coordinator prioritizes, directs and dispatches Distribution Services staff to perform daily functions and meet department needs in a timely manner. The role monitors and assigns patient transport and distribution requests, maintains request data and shipment logs, supports inventory restocking and supply delivery, and coordinates with department managers and staff. It also helps maintain PAR locations, supports inventory counts, receives packages, assists with transports and deliveries as needed, and provides professional, customer-focused service.

Requirements

• High school diploma or an equivalent combination of education and experience that provides comparable knowledge, skills and abilities.
• Two years of experience in a storeroom, dispatching or related operation.
• Chauffeur driver license; Missouri residents must have a Class E license or higher.

Nice To Haves

• Additional license or certification requirements as determined by the hiring department.

Responsibilities

• Monitor staff to ensure timely completion of patient transports and delivery of equipment, medical records, films, gas cylinders and supplies.
• Assign dispatch requests to Distribution Services staff for patient transport, equipment and supply distribution.
• Document employee and departmental issues and confer with the Supervisor when needed.
• Ensure adequate coverage of patient transport and distribution services staff.
• Receive requests for supplies, equipment and transports through the computer system, maintain the database and track request status.
• Process shipping authorizations and maintain outgoing shipment logs.
• Process and initiate automatic inventory restock orders as needed.
• Obtain supply items from University Hospital supply, the off-site warehouse or other sources and deliver them to hospital departments.
• Answer telephone inquiries, resolve user-unit problems or route calls to the appropriate person.
• Review usage reports and recommend ways to provide efficient, cost-effective service.
• Communicate and collaborate with department managers or designated staff to manage supplies and services.
• Establish and routinely clean PAR locations, including labeling, replacing bins, making additions or deletions, checking expiration dates, sweeping and mopping.
• Notify departments about new, substitute and replacement items.
• Assist with cycle counts and periodic inventory of supplies and equipment.
• Assist with patient transports and supply or equipment deliveries when needed.
• Receive incoming packages and ensure delivery to departments.
• Communicate proactively with customers, anticipate their needs and follow through to completion.
• Maintain a positive, professional and customer-friendly atmosphere.
• Communicate effectively with customers, co-workers and other staff and use proper telephone etiquette.
• Perform other duties as assigned, including unit- or department-specific duties and expectations.

Benefits

• Health, vision and dental insurance coverage starting on the first day.
• Paid leave and paid time off, including ten holidays.
• Multiple retirement options, including 100% matching up to 8% and full vesting in three years.
• Tuition assistance for employees (75%) and immediate family members (50%).
• Discounts on cell phone plans, rental cars, gyms, hotels and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED