Distribution Administrative Coordinator

Joyce Meyer Ministries•Fenton, MO

3d•Hybrid

About The Position

The Distribution Administrative Coordinator provides comprehensive administrative and operational support to the Distribution department and its manager. The role helps ensure timekeeping, employee-related administration, purchasing requests, workflow tracking, and process documentation are completed accurately, efficiently, and on time. It supports Joyce Meyer Ministries’ mission to Share Christ – Love People and its core values of Love, Faith, Unity, Excellence, and Integrity. The position combines office coordination with distribution tasks, including shipping customer orders, operating packing and labeling equipment, maintaining department records and supplies, and coordinating internal requests. The role also assists with employee lifecycle administration and department process documentation. The position offers a hybrid work environment with options to work from home.

Requirements

Two years of administrative or office coordination experience.
Knowledge of Wrike or a similar work-management or ticketing system.
Knowledge of timekeeping systems and processes.
Knowledge of basic purchasing, invoicing, and credit card reconciliation procedures.
Knowledge of commercial invoices and shipping documentation.
Basic computer skills and ability to learn warehouse management systems and shipping software.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams, and SharePoint.
Detail-oriented, with a strong commitment to accuracy.
Strong organizational and time-management skills, with the ability to manage multiple tasks and deadlines.
Excellent verbal and written communication skills.
Effective communication and interaction skills across all levels of the organization.

Nice To Haves

Associate degree in Business Administration or a related field; equivalent working experience in the related field is also accepted.

Responsibilities

Monitor and update Wrike requests related to order questions, purchase order returns, and other administrative issues.
Update tickets, coordinate responses to resource-related questions, and follow up with internal teams and stakeholders to track requests through resolution.
Ship items from the UPS desk daily.
Submit and track purchase requests.
Coordinate commercial invoices and shipment documentation.
Reconcile department credit card transactions and maintain supporting documentation.
Pick, pack, and ship customer orders accurately and efficiently.
Manage department timecards and track missed clock-ins and clock-outs, including required reviews and follow-up.
Support employee check-ins and coordinate administrative preparation for new hires, retirements, resignations, and departures, ensuring materials, access, documentation, and supplies are ready.
Operate automated packing, labeling, and inserting equipment to prepare materials for distribution.
Assist with developing and maintaining department process documentation, including standard operating procedures and work instructions.
Maintain office supply levels and inventory.
Identify and remove obsolete items; organize shared files, records, and department resources; and assist with special projects as assigned.
Assemble special packages, promotional materials, and project-specific shipments.