Dispatcher

Suddath Companies•Charlotte, NC

6d•Onsite

About The Position

The Dispatcher is responsible for the daily scheduling of production activity. The Dispatcher plans the assignments of personnel and equipment to complete orders and warehouse work, and plans the order and routing of jobs and crew to comply with customer commitments, safety, and efficiency. The Dispatcher has direct contact with production crew members; daily handing out and reviewing their job assignments. The Dispatcher is also the front-line supervisor for production crew members.

Requirements

Associate Degree (A.A.) from an accredited college or university; or five to seven years related experience and/or training in transportation or moving & storage; or equivalent combination of education and experience.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Knowledge of Microsoft Office suite, ability to learn and effectively use move management software, timekeeping and other software applications used in the daily performance of job duties.

Responsibilities

Assure that safety is the number one priority for all personnel, above all other goals and objectives
Continuously monitor driver hours of service availability and schedule to available hours
Work in cooperation with the Safety Manager to schedule employees and contractors for recommended training, and in recognition of phased discipline as well as remedial action required by safety policies
Communicate yearly goals for driving safety, work comp injury prevention, and property damage prevention
Work within the “See something, say something” environment to comply with and enforce all safety regulations and policies of the company
Insure compliance with governmental regulations, licensing and permitting, and administrative policies and procedures
Timely act on the recommendations of the Safety Manager or branch ASR with resources, decisions, root cause or accident investigations, and elevation of issues.
Assure compliance with policies and procedures for facility and vehicle security, including end of day checks, and monitor them for completion.
Schedule jobs, crews, equipment, and routing to meet all customer commitments with a realistic plan.
Complete scheduling with enough time left in the work day for Coordinators to communicate start times with customers for all business lines.
Maintain the Day Page in real time in the move management system; currently Mover’s Suite
Daily communicate with Coordinators scheduled job start times
Update Coordinators in real time of any changes to the schedule that impact customer commitments, whether affecting the actual service or the time services are performed
Insure all service related activities are performed to the highest level possible in accordance with company and van line standards and best practices.
Confirm that all crew members have currently valid criminal background check clearance, (CBC/CID), whether assigning the crew to a Suddath serviced order, or assigning to a non-Suddath Van Operator.
Assure that all production crew and contractors have completed the Quality Labor Training program
Assist in communicating goals and results for standards 3, 4, and 5, (packing, loading, unloading), from the Unigroup quality surveys.
Insure that all service commitments are met by utilizing best practices, maintaining staff of adequate size and training, and maintaining equipment to be available as needed.
Coordinate with the Quality Assurance Manager and Claims Manager in the areas of training, continuous improvement, and corrective action
Maintain adequate inventories of material and supplies to avoid service failures due to out of stock items.
Maintain rolling stock, material handling equipment, and moving equipment to eliminate service failures whether from breakdown or unavailability
Assure that job paperwork is complete and processed in a timely manner
Daily monitor the labor time-keeping system for accuracy of time worked, correct job assignments, and minimization of overtime expense
Assure that scheduled and preventive maintenance of equipment, (rolling stock, material handling, and moving equipment), gets completed to minimize down time, rental costs, and the extra expenses of breakdowns
Assign work crews within productivity standards for loading, unloading, packing, and warehousing functions
Monitor productivity of production crews against goals
Participate in job costing to improve gross margins
Assure that job paperwork is complete and processed in a timely manner to aid in the billing process
Responsible for recruiting, hiring, training, performance reviews, retention and termination of service crew, including movers, helpers, packers, local drivers, and warehouse employees.