Dispatch Manager

Northwest Ambulance • Everett, WA

3d • Onsite

About The Position

The Dispatch Manager runs our communications center day to day: keeping calls moving, units assigned, and the team supported. This is a working leadership role, not a desk-only one. You'll be on the floor, in the software, and available when things get busy — owning the dispatcher schedule, leading the desk, administering the systems dispatch depends on, and serving as the escalation point for tough calls and after-hours issues across our coverage area.

Requirements

• Dispatch experience, ideally in EMS, ambulance, or medical transport
• Supervisory or lead experience, especially anyone who's owned a schedule and handled personnel issues directly
• Comfort administering and configuring CAD/dispatch software, not just using it (Logis experience is a plus, not a requirement)
• Familiarity with VoIP phone systems (Dialpad a plus)
• Solid grasp of HIPAA and handling sensitive information
• Steady under pressure, clear on the radio and the phone, and genuinely good with people
• Strong organization and the judgment to prioritize when several things need attention at once

Nice To Haves

• Prior work in a non-911 / private ambulance transport environment
• Familiarity with Washington EMS operations
• Scheduling or workforce management experience

Responsibilities

• Oversee daily dispatch operations across our coverage area (Island, Skagit, Snohomish, King, Pierce, and Thurston counties).
• Build and manage the dispatcher schedule — set coverage across all shifts, handle time-off requests and swaps, resolve overlaps and gaps, and keep the desk staffed around the clock without over- or under-covering.
• Lead the dispatch team: hiring, onboarding, training, and coaching.
• Handle personnel matters for the dispatch team — performance management, corrective action, conflict resolution, and day-to-day issues — partnering with HR and leadership where appropriate.
• Serve as the company's Logis administrator: manage user accounts and permissions, maintain system configuration, build and update the data that dispatch relies on, run reporting, and act as the point of contact for troubleshooting and vendor support.
• Manage transport request intake, triage, unit assignment, and status tracking in Logis.
• Coordinate scheduled and time-sensitive transports (facility-to-facility, CCT, and NICU/PICU moves) with sending and receiving facilities.
• Administer our Dialpad phone system — call routing, queues, voicemail, and pulling reporting when needed.
• Monitor unit availability and coverage; make real-time deployment calls to keep response times and on-time performance where they need to be.
• Track and report on call volume, timeliness, and other dispatch metrics.
• Hold the line on documentation accuracy and call-handling standards, and protect PHI in line with HIPAA.
• Be the escalation point for tough calls and after-hours issues, and back up the desk when staffing is short.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Premium holiday rate of 1.5 times their regular rate for all hours worked on the holiday
• 401k program with employer matching up to 5% of your salary
• Paid time off at the rate of 2.3 hours per 40 hours worked
• Uniforms are provided

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed