Disbursement Manager

Prince William County Government•Prince William County, VA

12d•Hybrid

About The Position

Prince William County AP/Disbursement Office is looking for a dynamic individual to serve as a Principal Fiscal Analyst. This position reports to the Asst Director of Finance for Payroll and Disbursements and is the lead of the AP/Disbursements Team. This team collaborates with employees across the County paying approximately 20,000 vendors twice a week for the entire fiscal year. Prince William County expects respect, integrity, creativity, teamwork, excellence, and responsibility from all employees. If you are a team player who thrives in a fast-paced work environment and is not afraid of a challenge, Prince William County could be the place for you. The AP/Disbursements Team relies on the expertise and leadership of the AP/Disbursements Manager to make timely payments, ensure accuracy of reporting, meet all filing deadlines, and contribute to the success of the team. Prince William County offers an impressive benefits package that includes medical coverage, paid time off, and VRS. The incumbent will serve as the AP/Disbursements Manager, providing leadership and direction to the Disbursements team and ensuring the timely, accurate, and compliant processing of County payments. This position will oversee the preparation, maintenance, reporting, and filing of required IRS tax forms, including Forms 1099-MISC, 1099-NEC, and 1099-S, as well as other required informational reports. This position will also be responsible for AP Month Closing, Account Validation for Land Purchasing, Freedom of Information Act (FOIA) requests, Positive Pay Validation and Continuity of Operation Planning including, but not limited to the set-up of offsite equipment and supplies. The AP/Disbursements Manager will collaborate with County employees across departments by providing training, guidance, and troubleshooting support related to accounts payable, disbursements, and travel processes. The position will oversee the processing of weekly payments and the administration and maintenance of travel forms and related policies. Success in this role requires strong analytical, organizational, problem-solving, initiative, and critical-thinking skills, as well as the ability to effectively leverage Oracle Cloud to support accurate and efficient financial operations.

Requirements

High School Diploma or G.E.D.
6 years of related Accounts Payable experience.

Nice To Haves

Highly skilled communicator and collaborative problem-solver.
Ability to navigate complex accounts payable issues and provide exceptional customer service.
Ability to apply critical thinking and deductive reasoning to analyze multifaceted questions involving invoice processing, purchase orders, and payment processing.
Strong verbal and written communication skills, with the ability to build effective working relationships and establish connections with internal customers.
Experience providing specialized accounts payable support and resolving complex invoice and payment issues.
Experience with key aspects of accounts payable processing, including 1099-MISC tax reporting.
Strong commitment to outstanding customer service and the ability to effectively support and collaborate with employees across the organization.
Working knowledge of Oracle Cloud Financials or a similar enterprise financial system.
Ability to analyze problems, exercise sound judgment, identify solutions, and proactively plan to meet critical deadlines.
Associate’s degree in Business Administration, Accounting, or a related field.
6 or more years of progressively responsible experience, including experience in governmental accounting.
Demonstrated ability to lead, coach, and develop staff while fostering a collaborative, accountable, and customer-focused team environment.
Thrives in a challenging, fast-paced, and collaborative team environment.
Enjoys solving complex problems.
Takes initiative.
Motivated by delivering accurate, timely, and high-quality financial services.

Responsibilities

Provide leadership and direction to the Disbursements team.
Ensure timely, accurate, and compliant processing of County payments.
Oversee the preparation, maintenance, reporting, and filing of required IRS tax forms (1099-MISC, 1099-NEC, 1099-S) and other informational reports.
Manage AP Month Closing.
Perform Account Validation for Land Purchasing.
Handle Freedom of Information Act (FOIA) requests.
Conduct Positive Pay Validation.
Develop and maintain Continuity of Operation Plans, including setting up offsite equipment and supplies.
Collaborate with County employees across departments by providing training, guidance, and troubleshooting support related to accounts payable, disbursements, and travel processes.
Oversee the processing of weekly payments.
Administer and maintain travel forms and related policies.