Disbursement Analyst

Government of the Virgin Islands

1d•Onsite

About The Position

This is a non-supervisory position responsible for the disbursement of checks and documents to departments and vendors. Work is performed under general supervision, with complex tasks referred to a higher-level supervisor. The role involves acting as the custodian of processed checks, performing quality control, sorting and separating checks, maintaining logs, preparing checks for mailing, notifying agencies and vendors, researching inquiries, managing postage stamp inventory, preparing bank deposits, and performing other related duties.

Requirements

AA Degree in Business Administration, Public Administration, Accounting or any related field.
OR High School Diploma or its equivalent and two (2) years clerical experience dealing with figures, payroll, revenues or any closely related area.
Knowledge of the ERP system API (Accounts payable Invoice).
Knowledge of the accounting structure of the government.
Knowledge of basic mathematics.
Knowledge of departmental rules, regulations, policies and procedures.
Knowledge of Excel spreadsheets.
Ability to read, write and comprehend.
Ability to interact effectively with all persons contacted during the course of work.
Ability to possess customer service skills.
Ability to follow a system of procedures.

Responsibilities

Acts as the custodian of all processed checks (vendor checks, tax refund checks, etc.).
Performs quality control to ensure check numbers are in proper sequence, there are no duplicate checks, and checks are processed on the correct bank account.
Sorts and separates checks as necessary (e.g., requested pullbacks/holds, cash advances, utility companies' checks, agency/department checks).
Pulls checks on which there is a lien/levy and forwards them to appropriate personnel for further disposition.
Maintains a log of all checks picked up from the disbursing area, ensuring they are appropriately signed.
Prepares checks for daily mailing.
Keeps a record of the sequence of checks mailed out and the date mailed.
Notifies agencies and vendors by phone to pick up checks.
Logs all incoming levies and transmits copies to the Accounting Director.
Researches inquiries from auditors, vendors, and departments regarding check disposition.
Keeps track of the inventory of postage stamps.
Prepares bank deposits.
Performs other related duties as required.