Director, Procure-to-Pay

Genesee & Wyoming Main•West Henrietta, NY

About The Position

The Director, Procure-to-Pay is responsible for managing the day-to-day execution and continuous improvement of the Company’s procure-to-pay process, with oversight of Procurement, Accounts Payable, and indirect tax activities. The role supports operations in sourcing, vendor selection and contracting, purchase order management, vendor onboarding, disbursement operations, and sales and use tax compliance. Working closely with Operations, Finance, Legal, and Information Technology, this position ensures the Company buys effectively, pays accurately, applies tax correctly, maintains strong controls, and improves process performance on the Microsoft Dynamics 365 Finance and Medius platforms.

Requirements

Experience managing teams, processes, or functional workstreams across multiple locations or stakeholder groups.
Demonstrated experience in sourcing/procurement and accounts payable operations, with the ability to manage priorities, controls, and service levels.
Understanding of core enterprise systems including Microsoft Dynamics 365 Finance and Medius AP Automation.
Proven ability to coach and mentor team members and develop leadership bench strength.
Practical understanding of how artificial intelligence and automation can improve procure-to-pay activities, including spend analytics, supplier risk monitoring, contract review, and invoice processing.
Ability to apply AI and automation responsibly in a controlled financial environment, with appropriate review, accountability, and protection of vendor and Company data.
Strong analytical, organizational, problem-solving, and people leadership skills.
Excellent skills in Microsoft Word, Excel, PowerPoint, and database tools.
Strong attention to detail.
Strong oral and written communication skills.
Ability to function and complete assignments in a multitasking environment.

Nice To Haves

advanced degree preferred

Responsibilities

Manage Accounts Payable and Procurement operations, including disbursement controls, payment execution, exception resolution, and continued improvement of automated invoice processing.
Establish, monitor, and report on key performance indicators for Procurement and Accounts Payable, using results to drive accountability and process improvement.
Manage the daily operations of the procurement team to ensure compliance with company policies, approval requirements, and applicable regulatory standards.
Administer and help improve the procure-to-pay policy framework, including delegation of authority, purchase requisition and approval requirements, and vendor onboarding controls.
Support and execute procurement tailored to the railroad industry, emphasizing cost efficiency, reliability, and long-term supplier partnerships where appropriate.
Build and maintain strong relationships with key suppliers to ensure quality, reliability, and cost-effectiveness.
Lead or support contract negotiations, as appropriate, to secure favorable terms, pricing, service levels, and supplier accountability.
Support the negotiation and administration of fuel and energy contracts to promote cost efficiency and reliable supply.
Identify and mitigate risks in the supply chain, including supplier concentration, continuity, and financial health.
Incorporate environmentally sustainable and socially responsible practices into procurement activities where practical and aligned with business requirements.
Oversee the Company’s multi-state sales and use tax compliance activities, including taxability determinations at the point of purchase, use of railroad-specific exemptions, and support for state audit responses.
Ensure procurement activities follow applicable railroad-specific requirements, including safety and environmental standards.
Work closely with Finance, Operations, Legal, and Information Technology to align procurement and payables activities with broader business objectives.
Partner with IT on procure-to-pay system enhancements, helping prioritize improvements and ensure technology changes deliver measurable process benefits.
Recruit, train, and mentor staff, fostering a high-performing and collaborative team culture.
Uphold and promote ethical practices across all procurement and payables activities.
Other duties as assigned.