Director - Print and Postal Services

Findlay • Lexington, MA

4d

About The Position

The Director supervises and coordinates all activities of the University's Printing and Postal Offices. The role is responsible for the University's annual budget, monitoring expenses throughout the fiscal year, and supervising the print shop and postal services department. The Director supports the Vice President for Business Affairs, Treasurer, and Administration. The position oversees daily campus work to keep projects on schedule and within budget, and provides backup for all department positions. Some evening and weekend work is expected.

Requirements

• Bachelor's degree.
• At least 3 years of related experience.
• Experience supervising staff.
• Valid U.S. driver's license with a safe driving record.

Responsibilities

• Supervise and coordinate all activities in the print and postal areas.
• Schedule daily postal-area activities, including Saturday and holiday coverage.
• Maintain working knowledge of postage meters and programming, postal regulations, price changes, and available equipment.
• Stay current on Federal Express and UPS pricing and regulation changes.
• Maintain costs for postal accounts, including bulk mailings, postage meters, express accounts, Business Reply, and Postage Due accounts.
• Coordinate delivery and pick-up services; work with Student Services to support smooth delivery of student mail; and spot-check student housing post areas.
• Interview and hire student employees, coordinate their work schedules, and interview, hire, and train new employees.
• Complete and post monthly billing for both offices and post daily BRE and Business Reply mail.
• Troubleshoot questions and issues in both areas.
• Maintain invoice copies and accurate files.
• Prepare annual budget requests and board reports when due, and monitor expenses throughout the fiscal year.
• Schedule daily Print Shop activities.
• Work with outside vendors and stock suppliers for equipment and general office needs.
• Maintain hands-on knowledge of department equipment, including fax equipment, the ID system, electric cutters, binding systems, high-speed copiers, color copier equipment, and postal equipment.
• Maintain knowledge of University Print and Postal Services policies and procedures.
• Provide backup for all positions in the Print and Postal Services Department.
• Order and distribute University letterhead and envelopes.
• Assist customers with projects.
• Perform other duties deemed appropriate for the position.

What This Job Offers

• Job Type: Full-time
• Career Level: Director