Director of Transportation and Fleet
About The Position
The Association for Individual Development (AID) is a non-profit organization whose mission is to empower people with physical, developmental, intellectual, mental health challenges; those who have suffered a trauma; and those at risk, to enjoy lives of dignity and purpose. We are looking for a Director of Transportation and Fleet with dual location requirement for Aurora and Elgin, IL who demonstrates this mission and wants to work for an organization that makes a difference in the community. The Director of Transportation and Fleet provides organization-wide leadership, planning and oversight of AID's transportation and fleet operations. The Director is responsible for developing and implementing a comprehensive fleet and transportation strategy that supports program operations, client transportation needs, safety, regulatory compliance, cost effectiveness and long-term vehicle replacement planning. The Director oversees the lifecycle management of AID vehicles and fleet-related assets, including acquisition, leasing, assignment, utilization, preventative maintenance, repair, replacement and disposition. The position serves as AID's primary liaison with Enterprise Fleet Management and other transportation vendors and uses fleet data, technology and operational information to identify opportunities for improved efficiency, safety and service. Working collaboratively with program leadership, Finance, Risk Management, Resource Development and Asset Management, the Director evaluates transportation needs across the organization and develops recommendations regarding vehicle deployment, fleet size, replacement schedules, operating costs and transportation practices.
Requirements
- Progressively responsible experience in fleet management, transportation operations, logistics, vehicle lifecycle management or a related operational field required.
- Working knowledge of automobile systems and vehicle maintenance practices required; professional mechanical experience is not required.
- Ability to operate various vehicle types, inspect vehicles in field settings, operate wheelchair lifts, travel between AID locations and vendor sites, and frequently transport vehicles for various purposes.
- Ability to perform the physical activities necessary to inspect fleet vehicles and transportation equipment.
- Illinois driver’s license; other certifications from internal and external resources, as required from time to time.
- Valid Illinois driver's license and good driving record as defined by AID driver eligibility requirements, and maintain minimum amount of automobile liability insurance as defined by AID personnel policies.
Nice To Haves
- Bachelor’s degree in business administration, transportation, logistics, fleet management, operations, public administration or related field preferred.
- Equivalent combination of education and progressively responsible relevant experience may be considered.
- Experience with fleet planning, vendor management, vehicle acquisition or leasing, preventative maintenance programs, budgeting, data analysis and computerized fleet management systems strongly preferred.
- Experience with Enterprise Fleet Management or comparable fleet management platforms preferred.
Responsibilities
- Conduct monthly vehicle inspections of assigned AID vehicles, and complete inspection forms to identify safety and mechanical needs.
- Update vehicle service records monthly and determine service needs.
- Respond in a timely manner to reports of vehicle service needs.
- Coordinate and schedule vehicle service and repairs with service providers and AID programs.
- Verify work performed by vendors and approve payment of invoices up to approval limit.
- Operate a variety of types of vehicles.
- Transport vehicles between AID locations and service providers.
- Develop and maintain an organization-wide transportation and fleet plan based on program needs, vehicle utilization, service requirements, geography and anticipated organizational growth.
- Monitor and track vehicle incidents and accidents in coordination with the AID Safety Committee, audits, and insurance needs.
- Respond to after-hours and weekend vehicle emergencies.
- Use Microsoft Word, Excel, Outlook, Fleet Maintenance, and Track-It computer programs to perform work duties.
Benefits
- 21 Days of Paid Time Off plus 10 Paid Holidays
- Paid training
- Tuition reimbursement
- Medical, Dental, Vision, Life, STD, LTD, Critical Illness and accident insurance
- 401K with a 3.5% company contribution after one year.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
