Director of Staffing LPN

PACS

12d

About The Position

The Director of Staffing LPN ensures adequate and appropriate staffing of the facility nursing department to meet residents’ needs based on budget, census, and direction from facility administration. The role maintains nursing schedules and staffing records, supports hiring and orientation processes, responds to scheduling needs and concerns, and reports staffing matters to the Director of Nursing Services (DNS). The position also performs administrative, committee, personnel, staff development, safety, supply, and budget-related duties as assigned. The role works throughout the nursing service area and interacts with residents, employees, visitors, family members, government agencies, and other department leaders. The employee may work beyond normal hours, on weekends and holidays, in other positions temporarily when necessary, and be called back during emergencies. The position requires moving intermittently, handling work-related stress, and being able to push, pull, move, or carry at least 25 pounds. It may involve assisting with resident evacuations and exposure to infectious waste, diseases, hazardous chemicals, and other workplace hazards.

Requirements

High school education or equivalent.
Ability to read, write, speak, and understand English.
Ability to read technical procedures.
Ability to deal tactfully with personnel, residents, family members, visitors, government agencies, and the general public.
Ability to apply fractions, percentages, ratios, and proportions to practical situations.
Ability to contribute to teamwork and serve as a supportive team member.
Ability to make independent decisions when circumstances warrant.
Ability and willingness to work harmoniously with other personnel.
Patience, tact, a cheerful disposition, enthusiasm, and willingness to handle difficult residents.
Willingness to seek new methods and principles and incorporate them into existing nursing practices.
Ability to communicate information about a resident’s condition.
Must not pose a direct threat to the health and safety of others in the workplace.
Ability to move intermittently throughout the workday and cope with the mental and emotional stress of the position.
Ability to see and hear, or use prosthetics that enable these senses to function adequately for the job.
Ability to function independently and demonstrate flexibility, personal integrity, and effectiveness with residents, personnel, and support agencies.
Must meet facility general health requirements, including medical and physical examination.
Ability to work with ill, disabled, elderly, emotionally upset, and sometimes hostile people.
Ability to push, pull, move, or lift at least 25 pounds to a minimum height of 5 feet and carry or move that weight at least 50 feet.
May need to assist with evacuation of residents during emergencies.
Must follow facility safety procedures and precautions when operating office equipment.

Responsibilities

Maintain current resident-care employee contact listings and update department managers’ phone numbers with the business office.
Track daily tardiness and absenteeism and report excess occurrences to the DNS in accordance with facility policy.
Coordinate scheduling for employees on modified work duty with the Human Resource Director and DNS, following work restrictions and facility policy.
Complete nursing department employee records upon hiring, job reclassification, and discharge.
Assist employees with scheduling-related forms, including leave and day-off requests and time cards.
Prepare monthly nursing schedules, coordinate requests, and ensure appropriate unit coverage.
Complete and post work sheets and time schedules, coordinating variances with the DNS.
Assist with designated reports and perform other staffing-related duties as needed.
Respond to employee calls about staffing and scheduling and prepare written correspondence as necessary.
Respond to applicant calls about position availability and coordinate interviews when appropriate.
Ensure newly hired nursing staff have time cards and schedules before orientation and obtain information needed for daily posting requirements.
Consult with nursing staff and supervisors about staffing and scheduling needs and recommend solutions or service improvements to the DNS.
Maintain effective working relationships across departments and ensure administrative functions are completed promptly.
Review staffing- and scheduling-related complaints and grievances and report them to the DNS.
Protect user credentials and resident protected health information, and promptly report suspected or known disclosures or unauthorized system access.
Attend required facility committee meetings, compile records and reports for committee or DNS review, and implement committee recommendations as instructed.
Assist with interviewing CNAs when requested and maintain a warm, calm, and positive facility atmosphere.
Assist with attendance and tardiness records for employee performance appraisals.
Verify new hires’ licenses or certifications and standing with state-approved agencies before orientation; help maintain current nursing staff license and certification records.
Maintain confidentiality of employee information and report known or suspected fraud to the Administrator.
Ensure unattended departmental computer workstations are logged off or protected by an automatic screen saver according to facility policy.
Provide newly hired nursing personnel with orientation schedules, assign orientation staff, and communicate schedules to unit managers and participating staff.
Attend in-service training and assist with records for in-service education and new-hire orientation.
Report unsafe conditions and defective equipment to a supervisor and follow safety procedures when using office equipment.
Replenish nursing supervisory supplies, report supply or equipment needs, and keep work areas clean with supplies and equipment properly stored.
Report suspected or known fraud involving false billings, cost reports, kickbacks, or similar matters.
Carry out delegated administrative authority, responsibility, and accountability for assigned duties.
Perform other related duties as needed to meet facility needs.