Director of Operations/Business Manager

Union County Ohio•Marysville, OH

1d•Onsite

About The Position

Under the general supervision of the UCBDD superintendent, the Director of Operations/Business Manager is responsible for all business aspects and accounting functions of the UCBDD. This role encompasses financial services, planning (operational and strategic), purchasing, facilities management, organization policies and procedures (non-HR), and information technology.

Requirements

Bachelor’s Degree in Accounting and Finance, Business Administration, or related field.
Minimum of 3 years’ experience in accounting/finance, Social Services field or 5 years in a related management position.
Must be eligible to hold Business Manager Certification as outlined in OAC 5123-5-08 from DODD.
Ability to apply Ohio revised code requirements for purchasing, contracts, and financial management.
Ability to apply Ohio Department of Developmental Disabilities (DoDD), Ohio Department of Education (ODE) and the Ohio Department of Human Services regulations and guidelines governing business management functions.
Must maintain a valid State of Ohio Driver’s License and maintain insurability under the UCBDD’s vehicle insurance policy.
Ability to effectively communicate in both verbal and written manners.
Organize and plan on-going activities and special projects.
Knowledge of Time Management and Problem Solving skills.
Effectively utilize current technology to promote accuracy and productivity.
Proficient with computers and applicable software, ability to use general office equipment.
Working knowledge of client rights, federal, state and UCBDD programs and HIPAA.
Knowledge of applicable statutes, regulatory standards and reporting authorities.
Ability to perform basic math skills.
Must be skilled in group facilitation and/or mediation, conflict resolution, crisis intervention, project planning, project management and complex problem solving.
Must possess a positive customer service attitude and image to all stakeholder groups.
Must be able to work collaboratively and effectively with other agencies, professionals, staff, families and the public.
Good leadership and organizational skills.
Ability to keep accurate records.
Must be able to tolerate the high demands of the position.
Maintaining confidentiality is required.
The employee is to report suspected or actual abuse/neglect, to follow the chain of command and to work effectively and cooperatively with others inside/outside the agency.
Regular and predictable attendance is expected.
Preserving a valid certification, licensure or registration is expected for those positions that require such in order to continue employment.
It is essential for the employee to maintain all training and in-services required by the position.

Nice To Haves

All UCBDD employees shall be required to complete all general mandatory training. These include, but are not limited to, blood borne pathogens, emergency communications, hazardous communications, slips/trips/falls, personal protective equipment, sexual harassment, drug free workplace, violence in the workplace, MUI and fire prevention. HIPAA compliance.

Responsibilities

Responsible for the development of the process related to annual budget creation, quarterly budget revisions and monthly budget management.
Prepares the annual appropriation request to the board of county commissioners.
Provides technical assistance to department heads in the development of departmental budgets and facilitates decision making for the superintendent and the UCBDD Board.
Provides revenue estimates for the current year and projects future revenue streams for a 5-year fiscal cycle.
Develops long range 5-year projections and levy planning with Board/County Auditor/Commissioner reporting.
Manages the work of the business office to ensure that general ledger, payables, receivables, purchasing, inventory, and reconciliation functions are performed in accordance with statute, rules and regulations, and audit requirements governing the programs functions.
Ensures that all reports are completed and submitted as required by various funding sources.
Maintains accounting systems in line with accepted accounting principles of federal, state and county guidelines.
In compliance with Ohio revised code, will assist in the development and implementation of all purchasing processes that utilizes “best practices” to leverage County tax dollars.
Responsible for the management of all contracts implemented by or on behalf of the UCBDD.
Prepares the annual Cost Report and 5 Year Projection.
Operational management of the Facilities Manager, Fiscal Specialist, Payroll Assistant, Document Scanning Position, Network Administrator and Community Connections Manager.
Responsible for fiscal compliance office function including spending, billing, reporting compliance with local, state, and federal laws and rules.
Provides oversight of IT systems, projects, and vendor relationships.
Development of agency wide operational policies and procedures (excluding personnel/HR policy).
Coordination with HR Director on budgetary impacts of compensation, benefits, and staffing decisions.
Other duties as assigned.