Activity Director

Catholic Diocese Of Fort Worth•Keller, TX

42d•Onsite

About The Position

Responsible for the planning, training, scheduling, management, development, supervision, and overall effectiveness of the musical elements of the parish. Directs, coordinates, and/or performs music, which is liturgically appropriate for parish liturgies and other designated celebrations. Coordinates with clergy, staff, contract employees, ministries, and volunteers to ensure music is planned and performed in accordance with the Pastor’s vision and the liturgical requirements of the Catholic Church.

Requirements

Practicing Catholic in good standing with the Catholic Church.
Master’s degree in music required
Bachelor’s degree in theology or liturgy or equivalent in time and experience required.
5 years of personnel, volunteer, and music management experience required.
Excellent knowledge of Roman Catholic liturgy.
Vocal/choral skills required.
Ability to conduct standard choral music and knowledge of rehearsal techniques.
Ability to use various computer and parish software programs; strong computer skills in Microsoft Office Suite, especially in Word and Excel.
Ability to use various office machines (copier, fax, phones, calculator, scanner, etc.) or ability to learn.
Ability to meet deadlines and follow directives from Pastor or Chief of Staff in a timely manner.
Ability to receive, understand, retain, and complete verbal and written tasks.
Ability to work independently as well as in teams.
Ability to provide excellent customer service and work efficiently with staff, clergy, religious, and laity.
Ability to honor and maintain confidentiality.
Ability to work well with people from a diverse variety of audiences.
Demonstrated ability to listen empathetically, make peace, and de-escalate.
Demonstrated history of good judgement.
Demonstrated aptitude for adaptability and flexibility.
Excellent organization, prioritization, and communication skills.

Nice To Haves

Bilingual (Spanish/ English) is highly desirable but not required.

Responsibilities

Manages the proper storage and disposal of confidential information and personally identifiable information (PII) in accordance with policy and law.
Prepares and administers the operating budget of the Music Department according to parish and diocesan policy.
Monitors all department expenditures and payroll timesheets.
Maintains and oversees the expenditures for materials and supplies.
Coordinates with the Business Manager for next year budget submissions in accordance with promulgated deadlines.
Coordinates with the Finance Manager for the submission of monthly budget reports.
Demonstrates dynamic problem-solving skills through adaptable and flexible leadership. Clarifies the needs and directives of supervisors, supervises and manages logistics, and clearly communicates resulting needs and barriers to success in a timely, professional manner.
Serves as the primary point of contact for all music ministries and parish musicians.
Communicates and cooperates with other parish and diocesan organizations.
Foster mutually responsive relationships with parish staff and the parish community at large.
Works independently and within teams on special nonrecurring and ongoing projects as assigned.
Learns from mistakes, demonstrates good judgement, and chooses effective leadership styles which foster comradery, respect, accountability, discipline, discipleship, healthy conflict management, and a can-do spirit in accordance with the Catholic faith.
Other duties as assigned.
Responsible determining, communicating, and executing the needs and priorities of the Music Department – in coordination with the Pastor, Chief of Staff, and Director of Liturgy to all clergy, staff, contract employees, ministries, and volunteers.
Monitors, coordinates, and maintains the proper tuning and care of all instruments and musical equipment; includes preventative, on-going, and emergency maintenance in accordance with budget guidelines.
Manages and organizes volunteers in accordance with the Pastor’s vision, the serviceable needs of the parish, and budget guidelines.
Serves as the primary liaison to the clergy and staff for music ministries.
Maintains professional and charitable relationships with vendors, visiting musicians, and the musical departments of other parishes and diocese.
Maintains a professional relationship and ongoing communications with the Diocesan Department of Liturgy; participates in Diocesan liturgy meeting when invited, facilitates and supports Diocesan programs and activities in the parish as appropriate.
Manages the proper and relevant flow of communication, regarding the Music Department, to the parish; coordinates with the clergy and staff for pulpit announcements, speakers, bulletin postings, social media postings, display tables, other forms of electronic communication, etc.
Continues personal growth in faith and professional ability through meeting attendance, conventions, workshops, and the reading of current material concerning liturgy and music.
Participates in staff meetings and other parish meetings, as necessary.
Responsible for coordinating, planning, and implementing music for English Masses.
Assists with the development of worship aids.
Recruits and trains liturgical ministers as accompanists and choir participants.
Participates in scheduled meetings with presiders to ensure effective communication and musical worship.
Supervises, schedules, and guides all parish musicians.
Schedules musicians and provides music for all English weekend Masses, major celebrations, and events directed by the Pastor; may include regular Masses, weddings, funerals, penance services, adoration services, etc.
Directs choir, assembly, and musicians at liturgies.
Oversees and coordinates the organization of the Choral library.
Selects and maintains musical instruments.
Works to foster a proper sense of praise, worship, and harmony among parishioners, musicians, liturgical ministers, and presiders.
Regularly coordinates with the Safe Environment Coordinator to ensure all Safe Environment requirements are current and satisfied.
Provides musical directives appropriate for Catholic weddings.
May, in some cases, help arrange for cantors and other musicians.
May, in some cases, assist couples with liturgy appropriate materials.
Provides cantor and instrumental music (in English) in coordination with the Director of Liturgy.
Facilitates an environment within the Music Department and its associated ministries where participants can properly encounter God’s grace and mercy.
Fosters a sense of sacred ritual though music in worship and is a positive personal presence in the community.
Articulates and guides others to properly articulate parish spirituality with appropriate expressions of Roman Catholic worship.
Coordinates with clergy, staff, and external organizations to promote spiritual growth and awareness within the community.
Plans and develops programs to build the spiritual and musical development of the ministers and assembly at large.
Adheres to parish and Diocesan guidelines.
Seeks and facilitates retreats and other types of activities for staff and ministers aimed at spiritual growth and nourishment, in accordance with the Pastor’s vision and budget guidelines.
Manages the proper storage and disposal of confidential information and personally identifiable information (PII) in accordance with policy and law.
Securely maintains a current work process binder for each major area of responsibility.
Secure and orderly storage of vendor, contractor, and contract records.