Director of Grant Accounting

Allentown City School District•Allentown, PA

About The Position

The Director of Grant Accounting oversees and maintains grant revenues and expenditures, implements revenue controls, and ensures grant reimbursement requests and financial reports are timely and accurate. The role performs grant-related accounting, monitoring, and fiscal compliance for the District. Responsibilities include accounting for District grants under GAAP, Pennsylvania Department of Education requirements, and Federal Uniform Guidance; supporting compliance with internal policies and applicable grant regulations; coordinating grant budgets, accounting, reporting, and cash flow; and assisting grant administrators with grant applications, budgets, reports, and administration. The position also prepares reimbursement requests, audit materials, and required financial reports, and maintains grant and fixed-asset records.

Requirements

Bachelor's degree in accounting, business administration, or another related field deemed appropriate.
Knowledge of general accounting and financial-reporting principles.
Experience and proficiency with Excel, Word, and/or Google Docs.
Strong analytical, research, and mathematical aptitude.
Ability to work well in a team environment.
Excellent organizational skills.
Dependability and ability to handle confidential information with discretion.
Effective written and verbal communication skills.

Nice To Haves

Three years of accounting experience, with school accounting or grant administration preferred.

Responsibilities

Account for grants received by the District, including creating and maintaining the general ledger in accordance with GAAP, Pennsylvania Department of Education requirements, and Federal Uniform Guidance.
Implement and monitor procedures to communicate, educate, and ensure compliance with internal policies and applicable grant regulations.
Review and update the business office procedures manual related to grant administration.
Meet and work with grant administrators to develop or review fiscal school-year and grant-year budgets and assess planned and actual expenditures for compliance with grant approvals and timelines.
Calculate and record labor distribution adjustments, including related fringe-benefit calculations.
Prepare invoices and cash requests for federal funds.
Close out grants and file required financial reports, including final expenditure reports with the State.
Complete the annual Schedule of Expenditures of Federal Awards (SEFA) for the Annual Financial Audit.
Prepare audit work papers for annual, state, federal, local, or internal requests.
Ensure fixed assets purchased with grant funds are tagged and entered in the fixed-asset system, and conduct physical inventory in compliance with District policy.
Establish and maintain a current listing of grants, including beginning and ending dates.
Coordinate grant-related budgeting, budget revisions, accounting, reporting, and cash flow.
Stay current on federal, state, local, and District statutes, policies, regulations, and procedures concerning grants.
Assist and communicate with state, federal, and local administrators regarding grant applications, budgets, reports, and overall grant administration as needed.
Perform other duties as assigned to maintain the District's efficiency.