Director of Finance

Vizcaya Museum and Gardens Trust Inc•Miami, FL

30d•Onsite

About The Position

Vizcaya Museum and Gardens is seeking a Director of Finance to lead all day-to-day finance operations. This role has functional responsibility over accounting, accounts payable/receivable, procurement, budgeting, expense monitoring, payroll, financial statements, bank reconciliation, fiscal reporting, and auditing. The Director of Finance is a key member of the Finance and Operations Team, reports to the Chief Financial & Operating Officer, and manages a team of 5 full-time positions. Vizcaya, a National Historic Landmark and accredited museum in Miami, Florida, is owned by Miami-Dade County and operated by the non-profit Vizcaya Museum and Gardens Trust, Inc. The organization's mission is to preserve its cultural and environmental resources to engage people in connecting with the past, understanding the present, and shaping the future, with a vision of being 'A Home for Miami, an Inspiration for All.'

Requirements

At least 7 years of progressively responsible accounting and financial management experience, including at least 3 years of supervisory experience.
Bachelor’s degree in Finance, Accounting, Business, Public Administration or a related field.
Deep and current knowledge of non-profit accounting theories and practices.
Ability to produce, analyze, and communicate meaningful insights about financial information.
Demonstrated leadership, teambuilding, communications, project management, and financial management skills.
Positive attitude, good interpersonal skills, flexibility, and commitment to collaboration, customer service, strategy, and innovation.
Highly dependable and trustworthy.
English fluency.
Proficiency with Microsoft Office, including advanced-level Excel and intermediate-level PowerPoint.

Nice To Haves

Additional relevant work experience, training and education.
CPA certification.
Spanish, Haitian Creole and other language skills.

Responsibilities

Oversee daily accounting operations in compliance with non-profit accounting rules and regulations, maintaining and refining the organization’s accounting records and chart of accounts.
Lead the monthly and annual accounting closing process, including reconciliation with the Advancement Team, and lead the annual audit process and tax filings.
Prepare and present the Finance and Investment Committee package quarterly.
Develop, provide, and analyze complex financial reports for staff, the Board, and the Finance & Investment Committee.
Manage all phases of revenue accounting operations from various sources such as admissions, tours, facility rentals, film and photo shoots, special programs, events, and concession leases.
Manage all phases of accounts payable and ensure timely processing of payments to vendors.
Lead the annual budget development process in collaboration with the CFOO, prepare cash flow projections and other forecasts, and monitor and analyze monthly operating results against budget.
Manage all phases of procurement to ensure timely processing of purchases and payments, good value, and compliance with policies and procedures.
Conduct monthly reviews of departmental financial statements with department directors to monitor expenditures and ensure alignment with approved fiscal year budget parameters.
Complete annual registrations with the FL Department of Corporations and the FL Department of Agriculture and Consumer Services.
Work closely with all staff to educate them about finance and accounting procedures and to support their needs.
Perform other related duties and special projects as assigned.
Lead the department to achieve meaningful and timely actions that advance Vizcaya’s mission, vision, and strategic plan.
Strengthen baseline activities while looking ahead to the revitalization of Vizcaya Village and other growth opportunities.
Bolster Vizcaya’s financial strength by supporting efforts to sustain and grow revenues and by playing an active role in pursuing funding opportunities.
Proactively promote communication, collaboration, and customer service.
Engage in and promote internal committee participation in the department.
Recommend hiring, discipline, and promotion of staff; review and approve payroll, leave, and overtime; set annual employee goals and evaluate performance.
Create and manage the department’s budget; ensure the department understands and complies with Vizcaya’s policies and procedures; review staff’s work for accuracy and appropriateness.