Director of Finance / Controller

The Pacific Club•Newport Beach, CA

1d•Onsite

About The Position

The Director of Finance / Controller directs The Pacific Club’s accounting, budgeting, financial reporting, and internal control functions, supporting effective stewardship of the Club’s resources. The position advises the General Manager on financial performance, operating controls, and emerging trends; works with department leaders on budgets and performance analysis; and coordinates financial matters involving the Finance Committee, Board of Directors, and independent auditors. The Director supervises the Accounting Coordinator and Accounting Clerk and oversees accounting policies, systems, reporting, budgeting, accounts payable and receivable, tax obligations, inventories, cash and bank accounts, insurance administration, and reconciliation of outsourced payroll activity. The role also serves as the primary point of contact for the Club’s outsourced IT provider and as a financial liaison among the General Manager, Finance Committee, and Board of Directors. The Club is a private City Club in Newport Beach, California, with 640 members, $11 million in total gross revenue, $6.5 million in food and beverage revenue, and 120 peak-season staff. The Club is a no-tipping facility.

Requirements

Minimum five years of accounting experience, preferably in a private club, hotel, or resort in California.
Strong financial analysis, budgeting, accounting systems, and internal control skills.
Strong computer proficiency, including Microsoft Office, particularly Excel, and Club Essentials.
Effective written and verbal communication skills and ability to work with Club leadership and committees.

Responsibilities

Supervise, train, and oversee the daily work of the Accounting Coordinator and Accounting Clerk, ensuring accurate and timely completion of accounting functions.
Direct the Club’s accounting and budgeting policies, procedures, systems, and practices.
Develop and oversee financial and statistical reporting; explain significant variances from budget or prior-year performance and recommend corrective actions.
Review accounting, budgeting, recordkeeping, and reporting activities throughout the Club for consistency with authorized policies and sound accounting practices.
Lead preparation of operating budgets and advise department heads on budget development and financial information.
Prepare and analyze monthly financial statements and management reports, ensuring consistency with accounting records.
Coordinate internal accounting and audit activities and work with the independent public accountants selected by the Board of Directors.
Ensure accurate accounting records, timely journal entries, and appropriate financial and asset controls.
Oversee timely preparation and payment of applicable federal, state, and local tax filings, licenses, and related obligations.
Prepare required financial and other reports for government agencies, financial institutions, and outside organizations in accordance with Club policies.
Direct and participate in physical inventories, reconcile recorded and actual values, and report significant variances to the General Manager.
Safeguard cash and Club bank accounts; oversee revenue recording and deposits and controls over disbursements.
Oversee member accounts receivable, past-due balances, returned checks, and delinquency reporting in accordance with Club bylaws and house rules.
Authorize departmental expenditures subject to General Manager approval and established Club procedures.
Coordinate with the General Manager on financial administration of Club group insurance and retirement plans.
Support the annual independent audit and provide requested schedules, documentation, and financial information.
Manage departmental operating costs and help protect the Club’s assets and reputation.
Oversee accounts payable, vendor invoice review, statement reconciliation, and check preparation.
Prepare financial information and coordinate with the Club’s outside property tax consultant.
Oversee the Club’s insurance administration as the primary liaison with insurance carriers and brokers; coordinate renewals, review coverage and premiums, maintain insurance records, and assist with insurance-related matters.
Reconcile outsourced payroll activity and review periodic payroll-related reports for accuracy; coordinate with the payroll provider as needed.
Serve as the primary point of contact for the Club’s outsourced IT provider, coordinating technology requests, system support, and IT service needs.
Serve as a financial liaison among the General Manager, Finance Committee, and Board of Directors.