Director of Finance / Controller

The Pacific Club•Newport Beach, CA

1d•$140,000 - $150,000

About The Position

The Director of Finance / Controller directs The Pacific Club’s accounting, budgeting, financial reporting, and internal control functions to support responsible stewardship of Club resources. The position advises the General Manager on financial performance, operating controls, and emerging trends; works with department leaders on budgets and performance analysis; and coordinates financial matters involving the Finance Committee, Board of Directors, and independent auditors. The role supervises the Accounting Coordinator and Accounting Clerk and oversees the Club’s accounting operations, financial statements, budgets, tax and regulatory filings, accounts payable and receivable, payroll reconciliation, inventories, cash and bank accounts, insurance administration, and financial controls. It also serves as the primary liaison with the Club’s outsourced IT provider and coordinates technology-related requests and support. The position is full-time and exempt, reports to the General Manager, and is based at The Pacific Club, a private city club in Newport Beach, California. The Club has 640 members, $11 million in total gross revenue, $6.5 million in food and beverage revenue, and 120 peak-season staff. Salary is $140,000–$150,000 annually.

Requirements

At least five years of accounting experience, preferably in a private club, hotel, or resort in California.
Strong financial analysis, budgeting, accounting systems, and internal control skills.
Strong computer proficiency, including Microsoft Office, particularly Excel, and Club Essentials.
Effective written and verbal communication skills and the ability to work with Club leadership and committees.

Responsibilities

Supervise, train, and oversee the daily work of the Accounting Coordinator and Accounting Clerk.
Direct the Club’s accounting and budgeting policies, procedures, systems, and practices.
Develop and oversee financial and statistical reporting; explain significant variances from budget or prior-year performance and recommend corrective actions.
Review accounting, budgeting, recordkeeping, and reporting activities throughout the Club for consistency with authorized policies and sound accounting practices.
Lead preparation of the Club’s operating budgets and advise department heads on budget development and financial information.
Prepare and analyze monthly financial statements and management reports, ensuring consistency with accounting records.
Coordinate internal accounting and audit activities and work with the independent public accountants selected by the Board of Directors.
Ensure accurate accounting records, timely journal entries, and appropriate financial and asset controls.
Oversee timely preparation and payment of applicable federal, state, and local tax filings, licenses, and related obligations.
Prepare required financial and other reports for government agencies, financial institutions, and outside organizations in accordance with Club policies.
Direct and participate in physical inventories, reconcile recorded and actual values, and report significant variances to the General Manager.
Safeguard cash and Club bank accounts; oversee revenue recording and deposits and controls over disbursements.
Oversee member accounts receivable, past-due balances, returned checks, and delinquency reporting in accordance with Club bylaws and house rules.
Authorize departmental expenditures subject to General Manager approval and established Club procedures.
Coordinate with the General Manager on financial administration of Club group insurance and retirement plans.
Support the annual independent audit and provide requested schedules, documentation, and financial information.
Manage departmental operating costs and help protect the Club’s assets and reputation.
Oversee accounts payable, vendor invoice review, statement reconciliation, and check preparation.
Prepare financial information and coordinate with the Club’s outside property tax consultant.
Oversee the Club’s insurance administration and serve as the primary liaison with insurance carriers and brokers; coordinate renewals, review coverage and premiums, maintain records, and assist with insurance matters.
Reconcile outsourced payroll activity and review payroll-related periodic reports for accuracy; coordinate with the payroll provider as needed.
Serve as the primary point of contact for the Club’s outsourced IT provider, coordinating technology requests, system support, and IT service needs.
Serve as a financial liaison among the General Manager, Finance Committee, and Board of Directors.