DIRECTOR OF FINANCE & ADMINISTRATION - SENIOR PUBLIC SERVICE ADMINISTRATOR

State of Illinois•Chicago, IL

4d•$13,333 - $15,166•Hybrid

About The Position

The Illinois Department of Transportation is seeking to hire a Director of Finance & Administration. The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs. The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package. This position will report to the Chicago & Springfield Headquarters locations weekly.

Requirements

Requires knowledge, skill and mental development equivalent to completion of four (4) years of college with course work in public or business administration, finance, accounting, budgeting and/or human resources.
Requires prior experience equivalent to four (4) years of progressively responsible administrative experience in a public or business organization.

Nice To Haves

Prefer four (4) years of supervisory experience directing professional or managerial staff.
Prefer four (4) years of experience formulating, interpreting, or implementing organizational policies and procedures.
Prefer four (4) years of experience in budgeting, financial management and/or fiscal oversight.
Prefer four (4) years of experience working with executive-level stakeholders or governmental bodies.
Prefer four (4) years of experience overseeing human resource operations, including staffing, labor relations, employee performance management, and compliance with state personnel rules and collective bargaining agreements.
Prefer four (4) years of experience implementing agency programs and service objectives, activities, and operational systems.
Prefer four (4) years of experience analyzing administrative problems and adopting an effective course of action.

Responsibilities

Serves as Director of the Office of Finance and Administration for the Illinois Department of Transportation (IDOT).
Acts as a policy-making official formulating and developing policies and procedures, and governing financial and administrative activities related to state multi-modal transportation.
Participates in determining IDOT policy which fixes objectives or states principles to control actions toward operating objectives for IDOT.
Formulates policy for the total management process of the department which has a statewide impact.
Acts authoritatively on policy-making issues impacting agency management and statewide agency operation.
Commits the agency to specific courses of action.
Confers with the Deputy Secretary of Administration, Diversity and Legal Affairs and administrative staff on feasibility of recommended policies.
Interprets new policies and procedures.
Serves as full-line supervisor.
Assigns and reviews work.
Reassigns staff to meet day-to-day operational needs.
Establishes annual goals and objectives.
Provides guidance and training to assigned staff.
Counsels staff regarding work performance.
Prepares and signs performance evaluation.
Approves time off.
Adjusts first level grievances.
Effectively recommends and imposes discipline, up to and including discharge.
Determines and recommends staffing needs.
Serves as a member of the administrative staff and primary staff advisor to the Deputy Secretary of Administration, Diversity and Legal Affairs and Chief of Staff on all financial and administrative issues impacting the department.
Provides communication between IDOT, the Governor’s Office, Office of Management and Budget, Department of Central Management Services, and members of the General Assembly as well as federal officials regarding departmental objectives and strategies.
Verifies communication between the department and the Governor’s Office is effective and efficient.
Meets with the Governor’s Office staff to verify departmental issues are recognized.
Consults with administrators and the Deputy Secretary of Administration, Diversity and Legal Affairs to identify priorities and discuss new initiatives as well as beneficial legislation.
Verifies the needs and desires of the department are recognized by the Governor’s Office and the Office of Management and Budget.
Confirms interagency cooperative efforts are in place and that duplication does not occur.
Verifies effectiveness of program operation development and implements improvements.
Determines most appropriate course of action.
Exercises direction and control over highway user taxes, revenues, transportation bond proceeds, and the general revenue fund to ensure the proper allocation of resources in order to maintain fiscal integrity.
Prepares updates for the Deputy Secretary of Administration, Diversity and Legal Affairs.
Reviews internal and external investigations of wrongdoing and fraud to include labor relations issues.
Approves or denies suggested departmental action.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Health, Life, Vision, and Dental Insurance
Pension Plan
12 Weeks paid Maternity/Paternity Leave
Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
Employees earn 12 paid Sick Days annually.
New Employees earn 10 paid Vacation Days their first year of service and can earn up to 25 paid Vacation Days annually.
Employees earn 3 paid Personal Days annually.
13-14 paid holidays annually (based on start date)
Tuition Reimbursement
Employee Assistance Program and/or mental health resources