Director, Finance & Administration

Guardian Pharmacy•Salt Lake City, UT

14h•Onsite

About The Position

The Director, Finance & Administration directly supports the business unit providing real-time financial analysis to leadership to allow them to run the pharmacy more efficiently. Works in partnership with a business unit President, Director, and Pharmacy Operations. Work collaboratively to ensure the annual business plan is achieved, and short/long term business objectives are met. This individual will also manage various supporting & administrative functions within the pharmacy, including people management and oversight of the billing & collections teams to ensure customers are billed correctly and outstanding balances are collected. The DFA will work closely with the Support Services Team to ensure people management, strategy development, resource allocation, and financial outcomes are achieved.

Requirements

4-year business or finance related degree. Relevant work experience can substitute for education.
7+ years expertise in Operations Management/Healthcare Distribution, preferably in areas such as Pharmacy/Pharmaceuticals, Healthcare, Hospital, Laboratory, Physician, Medical Equipment/Medical Supplies
Excellent computer skills, including MS Office Pro (Excel proficiency – including expertise in V-Lookup and pivot tables, working knowledge of all related software), network administration basics, internet-based communications; ability to obtain good working knowledge of all business-unit operating systems required
Ability/willingness to wear many hats and “get your hands dirty”
Entrepreneurial mindset with a broad perspective of what it takes to run a business
Operationally focused
Effective people manager
Understanding of materiality and what adds value to the business
Process driven, ability to identify inefficiencies and implement change
Analytical
Ability to identify and execute on cost saving opportunities, including effectively negotiating w/vendors

Responsibilities

Manage all aspects of Billing & Collections
Develop strong customer relationships, handle sensitive billing & collections issues
Provide on-going real-time product margin analysis to the President and Pharmacy Ops team and work together to address issues
Perform ad hoc analysis
Support Pharmacy DOO in identifying and executing workflow/process improvement initiatives
Oversee Purchasing Function (where function reports to DFA)
Manage implementation and maintenance of price tables to ensure proper reimbursement and contract compliance
Manage quarterly analysis of margin/inventory to explain variance
Lead Qtrly Pharmacy Ops calls
Perform local IT administration, or liaise with local resource
Administrative Support
Facility Management
Procurement: new vendor negotiation/set-up procure supplies, etc.
New Employee Onboarding (if no HR Generalist on-site)
Local Human Resources liaison – work closely with HRBPs (if no HR Generalist on-site)
Liaison to Support Services Teams (Purchasing, IT, HR, Accounting, Legal)
Provide monthly/quarterly financial analysis, including variance explanations for revenue, COGS (margin), labor and all other operating expenses to other members of the pharmacy management team and provide suggestions for improvement
Educate pharmacy management teams/operators on the impact of operations/workflow on key financial metrics
Prepare for, oversee, and certify the quarterly physical inventory counts
Provide support to Support Services Accounting Team to ensure a timely month-end/quarterly close
Vendor Management/Negotiation
Fixed Asset, AP
Manage the review and approval process for all expenses, ensuring all bills are correct and have appropriate local approval prior to submission to support services
A/P
Lead/manage the Annual Business Planning Process