Director of Facilities

ELMO•Spring Hill, FL

20d

About The Position

The Director of Facilities develops and implements the Facilities Department strategy in alignment with the School’s Strategy, Master Plan and annual capital works objectives. The role oversees the safe, effective and sustainable operation of the School’s facilities, grounds and related services, ensuring compliance with health and safety standards and legal requirements. It develops maintenance, asset renewal and capital works plans and reviews the department’s structure, service delivery, work practices, workforce capability and efficiency to meet the School’s current and future needs. The position has overall responsibility for maintenance, grounds and cleaning. It leads employees and contractors, manages budgets and resources, oversees capital projects and contractor relationships, and collaborates with School leaders and other stakeholders. The role also evaluates and introduces suitable technology and other innovations to improve safety, productivity, sustainability, service quality and value for money. It promotes sustainable facilities practices and helps coordinate facilities for School events while minimising disruption to School operations. The role requires a bachelor’s degree in facilities management, engineering, business administration or a related field, and five to seven years of facilities management experience, preferably in education. The position may require occasional evening and weekend work and responses to emergencies outside regular working hours. Physical requirements include walking, standing and accessing varied facilities and grounds for inspection and oversight.

Requirements

Bachelor’s degree in facilities management, engineering, business administration or a related field.
At least five to seven years’ experience in facilities management, preferably in an educational setting.
Strong knowledge of building systems, maintenance procedures, safety regulations and workplace health and safety legislation.
Demonstrated leadership, resource management, problem-solving, decision-making and stakeholder engagement skills.
Experience managing budgets, contracts, projects and service providers.
Ability to meet the physical requirements of walking, standing and accessing varied facilities and grounds for inspection and oversight.
Willingness to undertake occasional evening and weekend work for projects, School events or emergencies, and respond to facilities-related emergencies outside regular working hours.
Commitment to student safety, appropriate professional boundaries, health and safety requirements, and School policies and procedures.
Applicants must undergo an extensive screening process and disclose information relevant to eligibility to engage in activities involving children.

Nice To Haves

Certification in facilities management.
Experience with sustainability initiatives, energy management, digital transformation, automation or emerging facilities technologies.

Responsibilities

Develop and implement the Facilities Department strategy in alignment with the School’s Strategy, Master Plan and annual capital works objectives.
Review the department’s structure, operating model, workforce capability, responsibilities, resource allocation and work practices to keep services responsive and efficient.
Develop evidence-based recommendations and business cases for improvements, and lead continuous improvement and approved innovation initiatives.
Coordinate maintenance, grounds and cleaning as integrated services with clear responsibilities, priorities, standards and performance measures.
Develop and implement maintenance, preventive maintenance, repairs, asset turnover, upgrades and asset renewal plans.
Oversee the daily delivery of maintenance, grounds and cleaning services across School facilities, including buildings, athletic facilities, sporting fields, gardens and external areas.
Manage the presentation and upkeep of grounds, gardens, landscaping, sporting fields and external areas.
Lead cleaning services, including standards, schedules, staffing, equipment, supplies and quality assurance.
Monitor maintenance requests, response times, outstanding work, asset condition and contractor performance, and address recurring or systemic issues.
Lead and develop employees and contractors, including workforce planning, role clarity, performance expectations, capability development and participation in the Professional Growth Program.
Promote safety, teamwork, accountability, innovation and continuous improvement.
Develop and manage the Facilities Department budget, purchasing and inventory, and identify cost savings and efficiency improvements.
Work with the Director of Finance and Financial Performance Manager to develop a balanced, pragmatic multi-year investment schedule.
Plan, coordinate and oversee capital improvement projects, including renovations, new construction and major repairs; manage scope, budgets, timelines, governance, reporting, site inspections and issue resolution.
Ensure projects comply with building codes, safety regulations and School policies, and provide progress reports to stakeholders.
Select, negotiate with and oversee contractors and service providers; work with Procurement on contracts, tender schedules, performance and compliance.
Ensure staff understand and comply with safety and emergency preparedness plans, and support inspections and drills.
Coordinate security measures to protect the School community and property, including patrol requirements and security infrastructure.
Promote sustainable facilities practices, including energy conservation, waste reduction and environmental protection, and identify opportunities to improve energy efficiency.
Act as the primary point of contact for facilities matters and collaborate with School leaders, staff and other stakeholders to address needs and priorities.
Coordinate facilities timelines and projects to minimise disruption, and support events through facilities and logistics coordination.
Evaluate technology, automation, artificial intelligence, data and digital systems, mechanical aids, robotics and other emerging solutions for potential facilities applications.
Act in ways that promote student safety, maintain appropriate professional boundaries and model respectful behaviour.
Take reasonable care of health and safety, and comply with School health and safety instructions, policies and procedures and applicable legislation.

Benefits

Competitive salary structure.
Access to salary packaging options for eligible staff.
Professional development and learning opportunities.
Rewards and benefits via external providers.
Additional insurance benefits through the Corporate Superannuation Plan for eligible staff.
Discounted school fees for eligible staff.
State-of-the-art facilities and technology innovation.
Access to the Employee Assistance Program (EAP).
Active Staff Social Club, including weekly morning teas and special events.
14 weeks’ paid parental leave for eligible staff.
Wellbeing Strategy.
Annual free flu vaccinations.